Job description
Otterbein University is seeking a
Coordinator of General Education Programs who will provide administrative and programmatic support to curricular functions and non-academic programs under the supervision of the Office Manager, Academic Affairs, and the Associate Provost for Curriculum, Teaching & Learning, and Mission (APCTLM). This is a half-time, non-exempt position.
JOB RESPONSIBILITIES
- Maintains calendars, schedules appointments, arranges meetings and coordinates travel arrangements for the Associate Provost for Curriculum, Teaching & Learning, and Mission.
- Assists the General Education Subcommittee in managing forms and documents, taking and distributing meeting minutes, and scheduling meetings.
- Assist the Associate Provost for Curriculum, Teaching & Learning, and Mission with administration of all undergraduate misconduct allegations.
- Assist with the planning of Fall Faculty Conference and Spring Great Expectations Conference, in conjunction with the Executive Assistant for Academic Affairs, the Center for Teaching and Learning, and relevant committees.
- Coordinate the event planning of the Academic Honors Convocation, a student-facing event celebrating honors and achievements. Responsibilities include the coordination of space and volunteers, collection of award information with Chairs and Directors, communication with student awardees regarding the event, and day-of planning.
- Coordinate the Signature Speakers Series, working with various staff members in the Academic Affairs division and other divisions as appropriate. This includes, but is not limited to, Vernon Pack Scholar Lecture Series, Science Lecture Series, and Krendl Lecture Series.
- In conjunction with the Director of Creative Work and Undergraduate Research, provide administrative assistance and coordination of the Student Research Fund (SRF) and Distinction programs, including but not limited to scheduling committee meetings, processing applications, communication with students regarding awards, and maintaining the budget for each program and award.
- In conjunction with the Integrative Studies Program Director, provide administrative assistance and coordination of the INST program, including but not limited to approval of INST event requests, course schedule planning, assessment and budget support, and other administrative needs for the program.
- Collaborate with the Honors Program Director to track students within the program, plan community-building events for Honors Program students, assist with planning of Honors Scholar Day, and other assistance as needed.
QUALIFICATIONS
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Must possess a bachelor’s degree and have a minimum of four years of office experience, preferably in an academic setting.
LANGUAGE SKILLS: Must possess strong interpersonal and communication skills including competency in verbal and written English grammar. Must have strong ability to compose, edit, and proofread correspondence and other written documents.
TECHNICAL SKILLS: Must take pride in and be thorough in quality of work produced; must be able to use general office equipment including copier, telephone, facsimile machine, etc. Required: typing, proficient computer skills including Microsoft Office Word and Excel (including mail-merges), internet, email, electronic calendar. Preferred: PowerPoint, Publisher and Access. Must have the ability to learn and adapt to various computer programs and use technology as appropriate to complete a task.
REASONING ABILITY: Must possess excellent attention to details; must be self-motivated and a team player and interact collegially with students, faculty, parents, staff and administrators; must be able to exercise sound judgment in unusual/new situations. Must be exceptionally well-organized, resourceful, exercise initiative and able to multi-task efficiently. Must be able to keep confidential information.
SUPPLEMENTAL INFORMATION
This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.
Otterbein University is an Equal Opportunity Educator and Employer.
UNIVERSITY SUMMARY: Historically progressive and building. That is the hallmark of Otterbein University and those connected to this private university nestled in the picturesque, historic Uptown Westerville district in central Ohio and minutes away from Columbus, Ohio’s largest city. Otterbein has set the pace by providing an educational experience that is progressive, innovative, and inclusive. Students come from towns throughout Ohio, as well as many states and multiple countries, enriching the campus through their individual and collective diversity. As a university that educates students of various racial, ethnic, and cultural backgrounds, we strive for and value a diverse faculty and staff that reflects our student population and Franklin County.
Otterbein has been selected as one of 23 universities across the US and the first in Ohio to host a Truth, Racial Healing and Transformation Campus Center . Otterbein will work with its own campus community as well as the Columbus City and Westerville City school districts to create positive narrative change about race; promote racial healing activities; and erase structural barriers to equity and opportunity.
For more information about Otterbein University and benefits, please visit https://www.otterbein.edu/about/careers
To help attract a talented team, Otterbein offers a comprehensive benefits package to full-time faculty and staff.
Benefits at Otterbein include:
- Tuition benefit for employee and their dependents
- Accrue 4 weeks paid vacation and 10 days paid sick time per year
- 11 paid holidays plus bonus days
- Medical, dental, vision, life insurance for employee, dependents, or domestic partner
- Disability
- Defined contribution retirement plan
- and much more
ABOUT OTTERBEIN UNIVERSITY: https://www.otterbein.edu/about/
ABOUT OTTERBEIN CAREERS and BENEFITS: https://www.otterbein.edu/about/careers/
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