Coordination Specialist
Full Time
Chapel Hill, NC 27599
Posted
Job description
Posting Information
Department
Renaissance Computing Inst-637100
Career Area
Other
Is this an internal only recruitment?
No
Posting Open Date
04/19/2023
Application Deadline
05/15/2023
Position Type
Permanent Staff (SHRA)
Position Title
University Program Specialist - Journey
Salary Grade Equivalent
GN11
Working Title
Coordination Specialist
Position Number
20054269
Vacancy ID
P017287
Full-time/Part-time Permanent/Time-Limited
Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week
40
Work Schedule
Monday – Friday 8:00am to 5:00pm
Work Location
Chapel Hill, NC
Position Location
North Carolina, US
Hiring Range
$51,000 to $60,000
Pay Band Information
To learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet.
Position Summary Information
Primary Purpose of Organizational Unit
Are you ready to go beyond the state of the art?
At the Renaissance Computing Institute (RENCI), we use data, creativity, and inclusive teaming to revitalize how science is done. Fostering data science expertise and creating cyberinfrastructure isn’t just about solving known problems – it’s about expanding human potential by unlocking data.
We need innovators, builders, strategists, technologists, architects, and creative thinkers across all domains to drive this work forward. When you join our team, you’ll:
We understand that differences among individuals and ideas are essential for driving innovation, and we are firmly committed to cultivating collaborations that celebrate these distinctions. We provide the tools you need to do your job effectively; we offer flexibility so you can be the most productive version of you; and we encourage thoughtful and challenging discourse.
Join our research institute at the University of North Carolina at Chapel Hill today and help us spark a scientific renaissance across the Research Triangle Park, North Carolina, and beyond.
At the Renaissance Computing Institute (RENCI), we use data, creativity, and inclusive teaming to revitalize how science is done. Fostering data science expertise and creating cyberinfrastructure isn’t just about solving known problems – it’s about expanding human potential by unlocking data.
We need innovators, builders, strategists, technologists, architects, and creative thinkers across all domains to drive this work forward. When you join our team, you’ll:
- Spend your time solving the interesting and unique problems of research and development.
- Shape your future through experimentation and unfettered access to premier education and research.
- Make connections to people and projects that ignite your passion.
We understand that differences among individuals and ideas are essential for driving innovation, and we are firmly committed to cultivating collaborations that celebrate these distinctions. We provide the tools you need to do your job effectively; we offer flexibility so you can be the most productive version of you; and we encourage thoughtful and challenging discourse.
Join our research institute at the University of North Carolina at Chapel Hill today and help us spark a scientific renaissance across the Research Triangle Park, North Carolina, and beyond.
Position Summary
This position will become part of the Office of the Director Coordination Team (OOD-CT) at RENCI and will respond directly to the Deputy Director. Therefore, the person in this position will work closely with members of RENCI’s Office of the Director (OOD) and OOD internal and external stakeholders and functional teams and will be responsible for working independently with a diverse population of RENCI staff and stakeholders and handling multiple priorities in a deadline-driven environment. High performance and independent work are critical for this position, as its role reflects directly on the efficiency of the RENCI leadership team, project teams, and RENCI internal operations.
This position will provide consultation, clerical, and administrative assistance to specific member/s of the Office of the Director in their responsibilities to assure that the day-to-day functions, activities, and communications in and from the OOD are conducted effectively and professionally. The duties involve gathering information and data, meeting coordination (planning, organizing, and facilitating meetings and events); calendar assistance (scheduling, anticipating, and resolving scheduling conflicts); managing and updating contact lists; tracking tasks, drafting confidential and sensitive documentation and correspondence; coordinating travel arrangements as necessary; coordinating meetings of advisory boards, including assistance with scheduling, lodging and travel, meeting logistics, and transcription of minutes; scheduling quarterly meetings. This position is responsible for information management, including conducting information research and analysis, adapting to the evolving needs, managing data collection by using applicable software and tools; drafting Standard Operating Procedures (SOPs) when needed to support research and educational objectives; compiling information and drafting reports; and maintaining a collection of documents, materials, resources, and processes. The work involves developing and maintaining highly productive collaborative work relationships, the ability to take the initiative and work independently with little supervision, understanding the priorities determined by the Office of the Director, and developing/evaluating/implementing processes for efficient workflows. This position will work closely with all members of the OOD-CT, with an array of functional and project teams at RENCI, and with external collaborators.
This position will provide project coordination and support in select external and internal operational programs and initiatives and support for research projects and initiatives. This position will provide project/program administration and coordination in selected RENCI programs and support RENCI in achieving strategic program goals and objectives. This position may, partly, serve as a program coordinator and/or project coordinator. The role may require developing and maintaining productive collaborative work relationships and assessing and responding to internal and external client needs. This position will support, interpret, and apply university and sponsored research program policies and practices. The position will provide internal feedback and counseling, perform program/project administration and coordination, conduct targeted information research and analysis, and collaborate with the Communications staff to market the assigned program. Work will also include associated administrative and/or research budget functions.
This position will provide consultation, clerical, and administrative assistance to specific member/s of the Office of the Director in their responsibilities to assure that the day-to-day functions, activities, and communications in and from the OOD are conducted effectively and professionally. The duties involve gathering information and data, meeting coordination (planning, organizing, and facilitating meetings and events); calendar assistance (scheduling, anticipating, and resolving scheduling conflicts); managing and updating contact lists; tracking tasks, drafting confidential and sensitive documentation and correspondence; coordinating travel arrangements as necessary; coordinating meetings of advisory boards, including assistance with scheduling, lodging and travel, meeting logistics, and transcription of minutes; scheduling quarterly meetings. This position is responsible for information management, including conducting information research and analysis, adapting to the evolving needs, managing data collection by using applicable software and tools; drafting Standard Operating Procedures (SOPs) when needed to support research and educational objectives; compiling information and drafting reports; and maintaining a collection of documents, materials, resources, and processes. The work involves developing and maintaining highly productive collaborative work relationships, the ability to take the initiative and work independently with little supervision, understanding the priorities determined by the Office of the Director, and developing/evaluating/implementing processes for efficient workflows. This position will work closely with all members of the OOD-CT, with an array of functional and project teams at RENCI, and with external collaborators.
This position will provide project coordination and support in select external and internal operational programs and initiatives and support for research projects and initiatives. This position will provide project/program administration and coordination in selected RENCI programs and support RENCI in achieving strategic program goals and objectives. This position may, partly, serve as a program coordinator and/or project coordinator. The role may require developing and maintaining productive collaborative work relationships and assessing and responding to internal and external client needs. This position will support, interpret, and apply university and sponsored research program policies and practices. The position will provide internal feedback and counseling, perform program/project administration and coordination, conduct targeted information research and analysis, and collaborate with the Communications staff to market the assigned program. Work will also include associated administrative and/or research budget functions.
Minimum Education and Experience Requirements
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
- Requires acquiring significant knowledge of programs, culture, and structure of the organization; applies knowledge of strategic goals, organizational practices, and critical policies, laws, rules, and regulations that impact the organization’s mission.
- Requires an understanding of program goals and objectives and an understanding of the technology tools that will be deployed to realize program objectives.
- Independently resolves and/or develops recommendations for unprecedented issues and problems. Problem resolution requires some interpretation of policy and procedures.
- Serves as a resource for others to resolve unprecedented, non-standard issues and problems.
- Helps develop projects/solutions. Coordinates and facilitates solutions with other work units with internal and external organizations and constituents.
- Excellent organization and attention to detail.
- Must be able to work on several projects simultaneously, with minimal supervision and frequent interruptions.
- Working knowledge of MS Office, Google Workspace, Monday.com (or other similar project management tools).
Preferred Qualifications, Competencies, and Experience
- Understanding the research proposal development process is a plus.
- Understanding of the educational mission of the university
- Working knowledge of project management tools like GitHub and Jira
- Working knowledge of analysis tools (e.g., Tableau).
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
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