The Division of Transportation System Development, Northeast Region is looking to hire a Contract Specialist (Contracts Specialist Entry or Senior) to coordinating the consultant contract processes within the Region. This position will be headquartered in Green Bay, WI.

WisDOT is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
• Excellent and affordable health, vision, and dental benefits (health plan options start at just $35/month for single plans and $87/month for family plans after two months of employment)
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations. For more information on WisDOT you can visit our website by clicking here.

The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service. We are committed to fostering an environment rooted in Integrity, Diversity, Excellence, and Accountability. Click here to learn more about how we apply these values in our work.

Every day, WisDOT’s Division of Transportation System Development plays the leading role in the upkeep and improvement of nearly 12,000 miles of state highways and bridges used by millions of people. You’ll find that behind every barrel is a dedicated team from a wide array of backgrounds including engineering, planning, environmental services, public outreach, real estate, finance and many more. It can be a challenging job, but we think you’ll find it’s an awfully rewarding one, too.

We’re looking for detail-oriented critical thinkers to help deliver a quality program to build, improve and maintain transportation infrastructure throughout the state. We encourage anyone at any point in any career to take a look at WisDOT opportunities and give some thought to how your skills and resume line up. Having a good attitude, a willingness to learn and a passion for creating lasting, impactful work will go a long way here. It’s a big system with lots of opportunity and responsibilities.

Are you up for it? At WisDOT, you can Build the Future – NOW.

This position is responsible for either assisting with or taking a lead role in administering the consultant activities for State and Local Transportation Program projects in all counties in the NE Region Project Development Section, as well as regionwide contracts and assisting with consultant contracts in Technical Services Section and Systems Planning & Operations. This requires assisting the supervisors and project managers in the development of consultant contracts, monitoring progress, Contract Administration & Reporting System (CARS) invoices/evaluations and administering consultant contracts. This position also advises others in the development of consultant contracts, monitoring progress, managing the CARS invoice and evaluation process, administration of contracts, managing and coordinating budgetary considerations and database management. Knowledge of budgetary processes, consultant selection process, overhead and audit requirements and general knowledge of department contracting procedures is required. The position requires effective oral and written communications with many internal and external customers.

The Contract Specialist entry level position is in schedule-range 07-05 with an annual salary of $35,360 - $46,800, plus excellent benefits.

The Contract Specialist senior level position is in schedule-range 07-04 with an annual salary of $41,600 - $56,160, plus excellent benefits.

A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

WisDOT does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.

Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process. For permanent positions that allow remote work flexibility, Wisconsin residency is not required. However, it is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because positions may at times need to report to office locations in Wisconsin on short notice.

All state employees must report their COVID vaccination status, whether vaccinated or not and provide supporting documentation if vaccinated. Newly hired employees will be required to submit this information within their first two weeks of employment. The State of Wisconsin continues to follow necessary health and safety protocols for COVID. Please visit Division of Personnel Management Coronavirus - COVID-19 (wi.gov) for the most up-to-date information. Guidance may be subject to change.

Qualified applicants at the entry level will have experience with all the following:

• Using Microsoft Office products such as Word, Excel, Outlook, etc. (or similar) (Activities may include: creating correspondence; creating/ reviewing reports in Word or Excel for accuracy; utilizing Outlook for meetings/ emails; preparing correspondence for others; adding/ deleting data or records in a spreadsheet; etc.)
• Reviewing documents for completeness and accuracy. (Activities may include: peer-reviewing documents, applying technical expertise in reviewing documents, reviewing documents containing data gathered from multiple sources, etc)
• Experience reading and interpreting technical documents (May include: processes, procedures, contracts, etc.)

Senior level qualification will also include reviewing and/or managing contracts.

Apply online! To apply, click “Apply for Job” to start the application process. Then, you will access your existing account or to create a new account if you don’t have an account. Once you are logged in, click “Apply for Job.” Follow the steps outlined in the application process and submit your application.

Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here. For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here. The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions can be directed to Shannon Maretti at 920-492-5635 or shannon.maretti@dot.wi.gov

Deadline to apply is Thursday May 11, 2023 at 11:59pm.