Job description
Location
Hillsboro - 1915 NE Stucki Avenue, Suite 160
Business
As part of Brookfield Asset Management — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound ESG practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up.
We see tomorrow, today. At Brookfield Properties, we’re a fully integrated developer so we know what it takes to go from concept to concrete, from blueprint to building. From vision, experience, resources, and ethics, every day we take these ingredients to partner with our communities, collaborating with the places where we work, customizing developments to meet the neighborhoods’ specific needs, and identifying the highest and best use for each property to create unique and lasting places that bring people together.
Learn more
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If you're ready to be a part of our team, we encourage you to apply.
Job Description
Your Team
Providing contract support to the Development, Marketing, and Accounting teams, the Contract Administrator is responsible for preparing contractor and consultant contracts and change orders according to established policies and procedures, coordinating approvals, signatures and insurance, and maintaining detailed and organized files. This role interacts with multiple departments and supports the business as necessary.
Your Key Deliverables
Reporting & Audit
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Responding to internal, quarterly contract audit requests.
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Running, compiling, and reviewing contract related reports on a monthly and ad hoc basis.
Process Management/ Systems
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Actively manage and track contract communication with internal and external stakeholders.
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Maintain contractor/consultant relations.
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Look for new efficiencies within existing contract procedures.
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Prioritize, managing both time and tasks.
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Respond to contract inquiries, both internal and external.
Contract Execution
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Prepare and process all construction and consulting agreements for regional projects (based on established forms and policies), including entry into accounting and development applications.
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Coordinate coding for contracts with Development, Marketing, and Accounting, including coding summary spreadsheets.
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Coordinate/communicate with legal department when necessary.
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Ensure compliance with all company contract policies and procedures.
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Prepare and process all contract change orders and amendments, including entry into accounting development applications.
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Obtain all appropriate approvals and signatures for document execution.
Risk Management/ Insurance
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Requesting and initial review of insurance certificates submitted for new/renewed contracts for appropriate policies, limits, and endorsements.
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Data entry of insurance documents into applicable systems.
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Tracking of insurance expiry dates and coordination with Accounts Payable.
Life Cycle Management
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Record keeping, tracking, ongoing maintenance, and regular administration of construction and consulting contracts.
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Contract closeouts.
Must Haves
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Experience in accounting or contract administration
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Equivalent education or certification may be considered in lieu of work experience
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Strong ability to prioritize and multi-task as well as excellent organization skills and attention to details
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Well-developed communication skills with ability to interface with multiple levels of operations personnel and administrative staff
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Outstanding customer service and team player mentality
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Must have a strong work ethic and a positive, professional attitude
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Knowledge of the construction industry, specifically real estate development is a plus
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Experience with DocuSign, Adobe Acrobat, JD Edwards, and Constellation is a plus
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Proficient in Microsoft Office Applications, especially Word, Excel, and Outlook
Your Opportunity
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We are proud to offer our employees what they value most:
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Competitive compensation
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Excellent extended health benefits
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401k matching
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Generous tuition assistance program
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Leadership development and mentorship programs
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Charitable donation matching
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A culture based on our values of Passion, Integrity and Community
#LI-LW1
Your Opportunity - US
We are proud to offer our employees what they value most:
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Competitive compensation
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Excellent extended medical, dental and vision benefits beginning day 1
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401(k) matching, vesting begins day 1
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Career development programs
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Charitable donation matching
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Paid Volunteer Hours
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Paid parental leave
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Family planning assistance including IVF, surrogacy and adoptions options
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Wellness and mental health resources
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Pet insurance offering
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A culture based on our values of Passion, Integrity and Community
Brookfield Properties participates in the
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
E-Verify process
to confirm the eligibility of candidates to work in the United States.
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