Position Description

The Senior Accountant – Solid Waste is Responsible for general accounting and system administration functions including performing daily accounting and budgeting functions for all cost centers in the department, including preparation of journal entries and balance sheet account reconciliations. This position assists with maintaining all accounting records and preparing special financial reports/statements and database queries as directed by the Solid Waste Management team. Oversees all aspects of the purchasing function for the department from requisition submission, to purchase order assignment and A/P process along with reviewing the general ledger coding of such for accuracy. This position is key in assisting management with financial analysis of actual versus budget for both revenues and expenses. Identify, track and record all fixed assets and applicable depreciation expense. Responsible for submittal of reimbursement requests for FEMA disasters. Assists with tracking of grant monies and special project costs recapitulations. This position also provides accounting guidance to various staff as needed.

Successful applicants must pass a criminal background check and will be subject to a pre-employment physical.

Essential Job Functions

A. Accounting and Financial

• 
  Prepare and review monthly financial/budget reports for proper account codes to revenues and expenditures by fund and line item. Prepare and enter journal entries as assigned.
• Track all comprehensive monitoring and professional service expenses and report and resolve variances to budget on a monthly basis.
• Assist Senior Billing staff with verification of departmental accounting records to ensure accuracy and funds are balanced on a monthly basis.
• Responsible for the tracking of Fixed Assets, calculation of depreciation and corresponding schedules and documentation.
• Oversee the purchasing function including preparation of purchase requisitions as needed and review and code corresponding invoices for submission to A/P for payment processing.
• Assist with preparation of the year-end schedules and accounting reports and corresponding journal entries.
• Write and perform extensive SQL queries for ad-hoc data and reports.
• Assist senior level staff with financial tasks and system related issues as needed.
• Prepare various reports upon request.
• Prepare schedules as necessary for auditing firm, including but not limited to year-end schedules and Financial Statement package.

B. Reports and Records Management

• Maintain various reports as needed.
• Ability to produce reports with report writer software (Crystal Reports).
• Strong Excel skills for manipulating large datasets (pivot tables/dashboards).
• Post to and maintain various databases used for reporting.
• Responsible for the integrity of data and the confidentiality of information.
• Maintain all financial files in an organized and timely manner.
• Ensures that files are kept up to date and purged according to the County Records Disposition Schedule.

C. Operations Responsibilities

• Fills in for Senior Billing Account Specialists and other staff when necessary and must maintain current knowledge of all standard operating procedures of such which includes strong leadership skills in customer service.
• Types and/or prepares correspondence, resolutions, agenda items and various reports and documents as requested.
• Perform filing tasks.
• Provide assistance and/or makes referrals to the general public, various agencies and County employees.
• Enter data and operate computers, copiers, scanners, and printer when necessary.

D. Personnel

• Assist with payroll processing as needed.

Education and Experience

• Bachelor's degree in accounting.
• Progressive accounting and bookkeeping experience of five (5) years
• Governmental accounting experience preferable.
• Management or supervisory experience within an accounting department.
• Experience with system conversions a plus.

Other Characteristics

• Willing to work nonstandard hours as necessary.
• Willing to travel out of County as needed.
• Willing to attend meetings, conferences, workshops, and training sessions related in assigned work area.

Knowledge, Skills, and Abilities

Baldwin County Commission and Baldwin County Sheriff’s Office does not discriminate on the basis of race, color, national origin, sex, religion, age, marital status, disability, citizenship or veteran status in employment. It is the intent of the Baldwin County Commission and Baldwin County Sheriff’s Office to guarantee equal opportunity to allow disabled employees a bias-free work environment. Baldwin County Commission and Baldwin County Sheriff’s Office, upon request, will provide reasonable accommodation in compliance with the ADA. Recruitment and selection processes will grant equal opportunity for employment to qualified applicants and will not discriminate on the basis of disability. Reasonable accommodation will be provided upon request during the application, testing, and interview process.