Opportunity

We have an amazing opportunity to join our fantastic Menzies Aviation team as a Commercial Contracts Manager to support Menzies various departments in the USA and Canada to ensure fully executed and accurate contracts are in place with all customers.

We are looking for someone with prior experience in a contract administration role or related field, who has the ability to complete tasks with attention to detail and without supervision and who is proactive in terms of their approach with the customer.

If you love being in the heart of the operation and are ready to embrace the fast-paced environment of Aviation, then please read on!

Key responsibilities

The Commercial Contracts Manager will analyze and interpret a wide range of documentation. This position will be responsible for maintaining files which is comprised of original contracts, relevant correspondence, amendments, and any other supporting information required. This position works closely with other departments to ensure we have fully executed and accurate contracts in place with all customers. The Commercial Contracts Manager will negotiate contract terms and conditions between various internal parties and our customers.

You’ll put our people, our customers – and their customers, at the heart of everything you do.

What is in it for you?

Firstly, you will be working for the worlds’ largest aviation services provider (by number of countries) and with some of the most prestigious airlines in the industry. You will have the opportunity to shape and develop the team around you, ensuring you have the best team of experts in their field.

In addition, medical and dental benefits, company matched Registered Retirement Saving Plan (RRSP) contribution, industry leading terms and conditions and full support and training throughout your career journey with us.

What’s next?

If all the above has got you excited and you want to join Menzies Aviation, please hit the apply button!

About Us….

People. Passion. Pride. This is what has driven our teams since 1833.

We have been evolving as business since 1833 and have developed to become a critical partner in the global aviation industry, providing air cargo services, fuel services and ground services at airports on six continents.

That’s the big picture – but at the heart of our business is our people. Whether serving customers landside or airside, above or below the wing, we’re passionate about what we do and take great pride in delivering the best service for our customers.

Safety and security are our highest priority. We have a duty of care to look after each other, our customers, and their customers. Not only that but we truly care about the communities where will live and operate.

For Further Information See Job Description Below

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Commercial Contracts Manager, USA, and Canada

Reports to: Director of Contracts and Compliance

Location: Grapevine | TX

Overview

The Commercial Contracts Manager will analyze and interpret a wide range of documentation. This position will be responsible for maintaining files which is comprised of original contracts, relevant correspondence, amendments, and any other supporting information required. This position works closely with other departments to ensure we have fully executed and accurate contracts in place with all customers. The Commercial Contracts Manager will negotiate contract terms and conditions between various internal parties and our customers.

Main accountabilities include:

• Collaborating with operation, legal, finance and commercial to ensure contracts' compliance.
• Obtaining contract-related information from relevant parties.
• Reviewing contracts, verifying accuracy, and resolving identified discrepancies in line with company rules and guidelines.
• Ensuring relevant documentation accompany contracts and maintaining digital and hard copies of relevant documentation.
• Liaising between internal and external parties regarding contract development, negotiations regarding terms and conditions, and drafting and/or revising changes as
• Reviewing contracts for compliance with language guidelines.
• Secure customer contract signatures in compliance with the policies.
• Assist with contract department self-audit.
• Assist in routine review and revision of department policies and procedures.
• Carry out all activities of the role and processing activities (as above) as directed by the Company through its policies, procedures, and training to ensure the success of the operation including the following:

Full compliance:

• Health & Safety
• Training
• Equal Opportunities
• Harassment
• Data Protection
• Security

• Remain up to date with all company notices relating to policies and proceed.
• Remain up to date with all relevant operational, systems and Customer Service training.
• Maintain a safe and secure working environment at all time
• Comply with the Company’s open, fair, and honest reporting culture.

Safety, Security and Compliance

All employees have a responsibility and duty whilst at work to:

• Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.

• Fully versed on International Aviation Safety and Security standards and passionate about promoting them within the organization.

• Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
• Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
• Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.
• Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
• Fully understand the company health and safety policy.
• Attend training courses as may be arranged by the Company.

Qualifications and Experience

• 2+ years prior experience in a contract administration role or a related field
• A self-starter with the ability to complete tasks without supervision.
• Accuracy and attention to detail is essential.
• Proactive in terms of their approach with the customer.
• Strong analytical skills, with the ability to identify areas for improvement and/or opportunity.
• Flexible, professional, and discrete in manner
• Work effectively under pressure and attention to critical deadlines.
• Advanced literacy, spelling, grammar, and punctuation skills
• Possess advanced and in-depth working knowledge of Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Initiative - makes active attempts to influence events to achieve goals self-starting rather than accepting passively.
• Strong oral and written English skills - ability to present reports and presentations in a succinct and impactful manner.
• Data driven – ability to co-ordinate and analyze various sources of information to form a clear picture.
• Must be at least 18 years of age.
• Must pass pre-employment background and drug screen.
• Must be comfortable lifting 35lbs.