Job description
Position Details
Position Information
Requisition Number
S2694P
Home Org Name
Provost & VP Academic Affairs
Division Name
Provost and VP Academic Affair
Position Title
Campus & Community Events Coordinator
Job Class Code
OC41
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
The Office of Provost is looking for a
Coordinator, Campus & Community Events that will coordinate and assist in all aspects of campus and community events and programs designed to enhance the image and mission of the University and maximize university visibility.
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship, and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!
Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts, and more!
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship, and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!
Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts, and more!
Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting
aub.ie/working-at-auburn.
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Essential Functions
- Coordinates and assists with community and campus events designed to enhance the reputation, scope, and influence of the University with internal and external constituents.
- Coordinates and assists with events specifically designed to foster interaction among the university administration, community, alumni, guests, faculty, staff, and students-including special recognition programs, commencement, award ceremonies, and special guest tours.
- Coordinates the planning and execution of special engagements.
- Coordinates the event logistics, including designing invitations and programs, developing and managing guests lists, mailings and responses, securing various vendors (entertainment, tenting, rentals, catering, security, and parking), preparing event summaries, and coordinating committees and volunteer support services.
- May be asked to assist with negotiating and securing travel and accommodations for internal and external dignitaries, particularly speakers/lectures for commencement ceremonies or lectures series.
- Assists in maintaining events calendar.
- Assists in maintaining a centralized, unified events management website and master events calendar.
- Advises clients on correct protocol and audio/visual design for events; assists with audio/visual support set-up for major presentations, events, and conferences.
- May collaborate with campus partners in the planning and execution of events for various units on campus.
- May provide general University information to event attendees.
Minimum Qualifications
Minimum Qualifications
Education and Experience:
Level I: Bachelor’s in Business, Marketing, Communications, Public Relations, or relevant field with no experience.
Level II: Bachelor’s in Business, Marketing, Communications, Public Relations, or relevant field plus 2 years of experience in event planning, public relations, hospitality, and general office operations. Experience must include at least 2 years at the preceding level or equivalent.
Level III : Bachelor’s in Business, Marketing, Communications, Public Relations, or relevant field plus 4 years of experience in event planning, public relations, hospitality, and general office operations. Experience must include at least 2 years at the preceding level or equivalent.
Level I: Bachelor’s in Business, Marketing, Communications, Public Relations, or relevant field with no experience.
Level II: Bachelor’s in Business, Marketing, Communications, Public Relations, or relevant field plus 2 years of experience in event planning, public relations, hospitality, and general office operations. Experience must include at least 2 years at the preceding level or equivalent.
Level III : Bachelor’s in Business, Marketing, Communications, Public Relations, or relevant field plus 4 years of experience in event planning, public relations, hospitality, and general office operations. Experience must include at least 2 years at the preceding level or equivalent.
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications
Desired Qualifications
Desired Qualifications
Organized, self-starter, team player, and experience in event planning, public relations, hospitality, and general office operations.
Posting Detail Information
Salary Range
$41,600 - $81,100
Job Category
Administrative
Working Hours if Non-Traditional
City position is located in:
Auburn
State position is located:
Alabama
List any hazardous conditions or physical demands required by this position
Posting Date
05/05/2023
Closing Date
05/15/2023
EEO Statement
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
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