Job description

Position Summary

Commonwealth Charter Academy (CCA) is looking for qualified candidates to fill the position of Business Support Clerk. Working from our main campus in Harrisburg, PA, the Business Support Clerk will be part of a team responsible for the day-to-day processing of all special education related services invoices and providing administrative assistant support to the Medical ACCESS Data Technician, the Billing Specialist, purchasing of services, and other business office staff and operations as needed.

Job Goals

To manage the inflow of related service invoices for timely payment and to support the Medical ACCESS Data Technician with upkeep of the School Based ACCESS Program (SBAP). To also assist and support other members in the business office with various assigned duties.

Essential Functions

• Review, record, and code special education related service provider invoices for payment
• Field special education vendor payment inquiries by working with the accounting team
• Concentrate on data entry for special education cost tracking and various state reporting
• Communication with vendors as needed regarding invoicing questions and/or concerns
• Support Medical ACCESS Data Technician by:
• Setting up vendors and students in Medical ACCESS (MA) systems as needed
• Accurately identifying MA students using (ePromise) and/or Public Consulting Group’s (PCG) websites to determine MA eligibility status for service billing
• Using verification process to ensure CCA meets all qualifications to bill through SBAP
• Obtaining, reviewing and processing IEPs, Parental Consent Letters and MA forms in a timely manner for review and authorization by Certified Registered Nurse Practitioner through the Intermediate Unit
• Serve as back up for other business office staff, including but not limited to the Billing Specialist and the accounting team
• Prepare all purchase orders as requested and assist with purchasing as needed
• Provide administrative support to directors and managers in the operations departments
• Other administrative duties as assigned

Competencies

• Excellent communication and interpersonal skills
• Ability to work effectively both with and without direct supervision
• Detail-oriented, organized, thorough, analytical and accurate
• Critical thinking skills with the initiative to problem solve
• Strong technology skills (Microsoft Office programs)
• Able to work well in fast-paced environment
• Able to multi-task and willing to assist and work with other staff
• Dependable and confidential
• Customer service focused with a Team Player mentality
• Accounts payable background a plus
• Detailed knowledge of special education individual education plans a plus

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role. Requires the ability to lift, squat, sit, bend or stand as necessary. Ability to travel to other sites/locations as needed.

Position Type

• Full-time
• Non-Exempt
• Hourly

Travel

• Occasional travel may be required for this position.

Required & Preferred Education and Experience

• High School Diploma required
• 2 years of relevant work experience or Associates degree in Business preferred

Additional Eligibility Qualifications

• Valid PA Driver’s License
• Appropriate Automobile Insurance Coverage

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Commonwealth Charter Academy is an equal opportunity employment, educational and service organization.

Interested candidates are encouraged to apply on the company site at: https://www.applitrack.com/ccaeducate/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=2730

Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• relevant work: 2 years (Preferred)

Work Location: In person

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