Job description

JOB DESCRIPTION:

Title: Business Manager Status: Full-Time Exempt

Reports To: Owners/Directors Salary Range: $50,000.00 to $70,000.00 (Based on Experience) Plus Benefits (Including 100% Employer Paid Health Care)

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POSITION SUMMARY:

This is a unique opportunity for a qualifying candidate to join the financial management team of a half-century-old, nationally known trial law firm, located in Bogalusa, Louisiana, and a Mississippi Ranch Resort, located in Pearl River County, Mississippi. The applicant will work directly for the business owners, Ronnie and Elaine Penton. The Business Manager position reports to the Owners/Directors and is responsible for overseeing areas of the business, including accounting and financial management, business operations, payroll, vendor management, and human resource administration functions. General duties also include generating financial reports for the Board of Directors & Finance Committee, monitoring cash flow, and establishing department budgets. Candidate must have excellent organizational skills, heightened attention to detail and accuracy, the ability to provide a great client experience, and the ability to meet deadlines and communicate clearly. This position is year-round, but work intensity and pace is elevated during hunting and sporting clays tournament season (October - June).

1.0 JOB RESPONSIBILITIES:

1.1 Performs/supervises day-to-day business, financial, and accounting operations. 1.2 Responsible for budgeting process. Establishes and maintains a responsible cash flow management, monitoring, and projection system. 1.3 Manages and monitors financial institution and investment accounts and relationships. 1.4 Assure that payroll is accurate and completed on time. Review payroll taxes and set up new employees in the payroll system. 1.5 Manage the accurate processing of all revenue passing through the businesses, including point of sale, credit and cash handling/storage, and daily cash reconciliation. 1.6 Oversee accounts payable system insuring accurate, timely production of all purchase orders and payment of all vendors within allocated budgets. 1.7 Assure that the businesses' expenses (both payroll and other expenses) are on budget, noting any variances or projected variances and sharing these concerns with the Owners/Directors. 1.8 Manage and monitor accounts receivable and ensure that they are accurate and current, including The Resort and Gun Club Membership Program. 1.9 Analyze financial performance and present it to the Board of Directors. 1.10 Manage all third-party relationships, including banking, investment, insurance, and business vendors. 1.11 Maintain insurance policies and coordinate annual reviews with insurance agent.
1.12 Assist the Sporting Manager, and Food & Beverage Manager in the preparation of the annual operating budget. 1.13 Assist with preparation of special events, publications, and advertising, as needed.
1.14 Manage petty cash accounts. 1.15 Supervise clerical/office staff (seasonal and part-time). 1.16 Coordinate finance related matters with the Owners/Directors. 1.17 Work directly with business accounting firm to finalize annual audit and tax information. 1.18 Must be able to communicate effectively with the Owners/Directors. 1.19 Stay current on pertinent industry or statutory changes affecting nonprofit/camp operations, accounting, and financial reporting. 1.20 Assist in other areas, as deemed necessary by the Owners. 1.21 Supervising employees and providing insight to improve efficiency. 1.22 Evaluating employees for advancements. 1.23 Weighing company performance against company monthly, quarterly, and yearly objectives. 1.24 Developing business plans and strategies to align with company forecasts and goals. 1.25 Implementing recommendations to improve processes and procedures. 1.26 Monitoring company resources. 1.27 Maintaining good relationships with employees. 1.28 Representing the company at networking events and conferences. 1.29 Analyzing data and comparing to goals. 1.30 Monitoring budgeted financial performance benchmarks. 1.31 Estimating and establishing cost parameters, budgets, campaigns, and potential ROI. 1.32 Reviewing financial reports to improve budgets and annual operating costs. 1.33 Supporting marketing, sales, PR, and operations. 1.34 Maintaining confidentiality of all employees, company, and vendor/client information. 1.35 Arranging schedules. 1.36 Researching marketing and industry trends. 1.37 Overseeing procedures and processes for efficiency. 1.38 Coordinating with executives, department heads, etc. to align goals, make improvements, and strategize. 1.39 Motivating employees to exceed expected goals. 1.40 Adhering to legal guidelines and local, state, and federal laws. 1.41 Building trust and long-term relationships with managers, executives, vendors, and clients. 1.42 Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. 1.43 Providing real-time scheduling support by booking appointments and preventing conflicts. 1.44 Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. 1.45 Screening phone calls and routing callers to the appropriate party. 1.46 Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. 1.47 Greet and assist visitors. 1.48 Maintain polite and professional communication via phone, email, and mail.
1.49 Anticipate the needs of others in order to ensure their seamless and positive experience.

2.0 KEY CHARACTERISTICS: The right candidate understands the importance of industry-leading customer service, is financially savvy, and is adept at managing large amounts of data and information. Other key characteristics include: 2.1 Bachelor's degree from an accredited college or university in Accounting, Business Administration, Public Administration, Finance, or related field. 2.2 Minimum of five (5) years' experience in non-profit or small business financial management (i.e., treasury, financial reporting and/or accounting), Executive Administrative Assistant roles, professional, administrative, operations, budgetary, or similar experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis, up to a maximum of two (2) years. 2.3 Essential: QuickBooks, Microsoft Office Suite (Excel, Word, and Access primarily), web-based project management programs., Google Product Suites, and Triple Seat. 2.4 Comprehensive experience and demonstrated success in developing and maintaining financial systems. 2.5 Previous experience navigating ambiguity to identify priorities, set goals, achieve objectives. 2.6 Ability to translate data, identify key findings, and communicate them clearly and concisely. 2.7 An entrepreneurial spirit and ability to balance short and long-term priorities. 2.8 Human resources experience is a plus. 2.9 Team Player - take initiative to ask questions, make suggestions, and continually have conversations related to what we are working on. 2.10 Exceptional attention to detail and strong written and verbal communication skills. 2.11 Ability to learn on your own, try new things, and apply ingenuity to figure out how we can set up the organization for financial success. 2.12 Comfortable interacting with Ranch Resort clientele (phone and face to face). Customer Service experience is a plus.

TO APPLY: Submit your resumé or letter of interest to Ronnie G. Penton at ronnie@thepentonlawfirm.com. Resumés accepted through May 31, 2023. No phone calls will be accepted. Equal Opportunity Employer.

Hiring decisions are not made based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, protected veteran status, or any other legally protected group status.

The duties listed are to give prospective applicants a better understanding of the position. This is not a comprehensive list of job duties.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• Health insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
COVID vaccinations and boosters required. All common areas are cleaned and sanitized. Employees nor customers with upper respiratory symptoms, fever, or cough are allowed on the property.

Work Location: In person

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