Description

JOB TITLE: Assistant Director, Fleet Services & Safety Administration

SALARY RANGE: $73,914 - $97,012

HAY POINTS: 479

DEPT/DIV: Police Feet & Prop

SUPERVISOR: Commanding Officer - Administration

LOCATION: 420 Lexington Avenue

Deadline: Opened until filled

Summary

The incumbent under the supervision of the Commanding officer of Administration, will oversee all aspects of the Police Department’s entire fleet of vehicles (marked/unmarked units, vans…etc.). This includes availability deployment, and maintenance service (scheduled and unscheduled). In addition, the Assistant Director will also manage aspects of insurance policies, motor vehicle documentation, technical analysis of repairs performed by vendors and vehicular / driver safety training as well as EZ Pass inventory and quality control. The Assistant Director will manage a total budget of $2,600,00 and review all invoices for payment that pertain to maintenance. The responsibilities have increased to accommodate additions to the fleet, including special unit vans, EZ Pass audits and contract review

Responsibilities

• Oversee the development, review of Fleet Services’ annual operating and capital budget before submission to MTA PD budget manager. Manage fixed and variable operating expenses. Planning and forecasting processes to ensure resources are obtained as requested.
• Develop, recommend, and implement cost saving measures through negotiating vendor labor rates and pricing structure on parts, glass repair, body repairs, tires and identify acceptable vendors. Ensure that quality control on the parts, mechanical repairs and the vendors performance level meets MTA Police Department standards. Establish a maintenance program and schedule to optimize fleet efficiency and lower maintenance costs.
• Oversee, manage, and keep current MTA PD’s official vehicle inventory and make changes whenever necessary
• Authorize maintenance work on all Departmental vehicles when contacted by field personnel and by vendors performing work.
• Utilize automated analytical or database tools including vendor web sites to monitor, track and report on maintenance costs and disseminate information to Police Department managers and oversight agencies
• Develop, implement, and keep current a comprehensive fleet policy and procedure including vehicle specifications, registration and inspection protocols and records administration for the MTA Police Department
• Thoroughly review, approve, or disapprove all costs and payments made by units within the Police Department in order to gauge and manage on a day-to-day basis the Department’s Fleet Services. Review invoices regularly and submit accepted ones for payment.
• Meet on a regular basis with Command Staff, and other members of upper management, as well as MTA oversight offices (Procurement, Risk Management, Audit…etc.) to discuss all vehicle, vendor and policy issues that affect the Police Department’s operations.
• Serve as principle liaison for MTA PD in Fleet Managers’ Consortium; ensure that product information and business practices is updated and disseminated
• Interact regularly with Risk Management to discuss all insurance issues.
• Manage and maintain complete inventory if EZ Passes, coordinate with NY State Thruway authority regarding EZ Pass accounts.

Qualifications

• Excellent knowledge of the automotive industry and mechanical and technical issues
• Excellent computer skills including spreadsheets, databases and record keeping. Experience with Window 95 environment and at least 2 years practical experience using MS Excel and word
• Hands on management style mixed with strong organizational, analytical written and oral communication skills
• Self-starter who has problem solving skills, strong work ethic and the ability to work flexible hours.
• Understanding of MTA Policies and Procedures
• Understanding of MTA Police Policies and Procedures

Education and Experience

• Bachelor’s degree or equivalent
• Minimum 10 years of overall extensive management, planning and administrative experience with minimum of 5 years in automotive and / or truck maintenance industry and in the field of Fleet management

Other Information

As an employee of MTA Headquarters, you may be required to complete an annual financial disclosure statement with the State of New York, if your position earns more than $108,638 (this figure is subject to change) per year or if the position is designated as a policy maker.

How To Apply

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link.

Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.