Job Description:

Intermountain Electronics, Inc., is seeking an Associate Buyer/Office Administrator at our Centralia, Illinois facility. IE is a leading provider of custom engineered and manufactured process and electrical systems to the mining, oil & gas, and power/utility industries in North America. IE’s turnkey products are generally mobile - mounted on skids or in portable e-houses. Our products include portable power/generators, substations, electrical control rooms (MCCs/VFDs/switchgear), water-flood/disposal buildings, compressor skids, metering equipment, mining power skids, and other products used in the energy, oil & gas, and mining sectors.

The Associate Buyer/Office Administrator will, under general supervision, perform a wide variety of routine to moderately difficult clerical and Human Resource support functions, including receptionist, data entry and records management duties; and coordinates activities involved with procuring goods with other buyers as assigned.

Major Duties

• Operates a computer and performs data entry in accordance with standard procedures and computer system

requirements; verifies the accuracy of input data; updates computer records; generates reports and documents.

• Maintains a variety of standard office and specialized records and files; prepares manual and computer logs and

files; summarizes information and prepares routine reports.

• Opens, timestamps, logs and routes office mail; stuffs, sorts and prepares outgoing mail for pickup; retrieves,

delivers and sends faxes.

• Answers, screens and refers telephone calls; takes telephone messages; assists customers; takes customer

orders and enters information into Vantage computer system; responds to routine customer questions and
complaints; mails requested materials and documents; assists in purchasing parts to fill customer orders.

• Speak with others using clear and professional language, and answer telephones using appropriate etiquette.

Welcome and acknowledge all guests according to company standards.

• Files correspondence and records; types, formats, edits, revises, proofreads and prints notices, reports,

correspondence, memoranda, transmittal sheets, routine contracts and other documents; composes routine
correspondence.

• Copies, compiles and distributes documents and materials; prepares packing lists; pulls files upon request;

makes new file folders; retrieves, duplicates and distributes copies of records; creates and maintains
chronological files; maintains up-to-date file listings, indexes and cross-references.

• Act as backup for shipping and receiving
• Maintains appropriate stock level of office supplies
• Operates standard office equipment. Maintain office inventories and supplies.

Experience and Skills:

Knowledge, Skills and Abilities

• High School Diploma, GED or equivalent plus one year office related experience or an equivalent combination of

education and experience

• Basic background in human resource administration
• Basic understanding of IE organization and operations, procurement principles, policies, & procedures
• Background in domestic logistics processes
• Strong background and knowledge in the production and manufacturing of electrical distribution equipment related

to mining industry

• Demonstrated customer service skills and phone conversation skills
• Ability to operate word processing software and common office equipment.
• Good administrative, interpersonal, and communication skills.
• Confident with the ability to work closely and collaborate with employees, peers, and management
• Demonstrated proficiency to achieve high quality results through continual attention to detail
• Ability to collaborate with engineering project team and shop personnel, human resources to ensure successful

completion of projects.

• Attention to detail
• Ability to be self-directed and self-motivated with minimal supervision.
• Ability to handle multiple priorities efficiently and meet strict timeline

Job Benefits:

• PTO (Paid Time Off) & Paid Holidays (10)
• Medical and Dental Plans
• Company Paid Life Insurance
• Voluntary Vision, Life, STD & LTD Insurance Programs

From: Intermountain Electronics Inc