Job description

4/26/23, 5:39 PM Sequim School District - Class Specification Bulletin

ASB Bookkeeper -
High School Class Code:

SASBHS

SEQUIM SCHOOL DISTRICT
Revision Date: Apr 13, 2023

SALARY RANGE

$24.41 - $35.56 Hourly

ABOUT:

ABOUT SEQUIM SCHOOL DISTRICT

In Sequim School District our community inspires and prepares each student to thrive. We are looking for candidates passionate about pursuing their calling to education who will partner with us to create an environment and culture where all children experience success, NO EXCEPTIONS! The Sequim School District empowers staff to inspire hope and provide flexible, innovative learning opportunities in a safe and respectful environment so each student thrives.

ABOUT THE CITY OF SEQUIM:

Surrounded by natural beauty and full of small-town charm, Sequim is a popular destination for outdoor enthusiasts and lavender lovers and is one of the driest places in western Washington. An active arts community, vibrant downtown, and diverse culinary options make Sequim the cultural and commercial heart of the Sequim-
Dungeness Valley on the magnificent Olympic Peninsula.

THE POSITION:

Under the direction of and assigned supervisor, the ASB Bookkeeper (High School) provides an array of fiscal services for the student body activities; conveying and updating fiscal information; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.

THE CANDIDATE: https://agency.schooljobs.com//sequimschools/default.cfm?action=specbulletin&ClassSpecID=1549629&headerfooter=0 1/4

4/26/23, 5:39 PM Sequim School District - Class Specification Bulletin

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

High school diploma or equivalent with some college/business school.
Any combination equivalent to: sufficient training and experience to demonstrate the knowledge and abilities listed in the position description. Typically this would be gained through graduation from high school and two years' accounting/bookkeeping training at a college or business school and/or three years full time office experience.

LICENSES AND OTHER REQUIREMENTS:

Knowledge of accounting and bookkeeping procedures.
Working knowledge of computer programs including Word, Excel, Skyward and database programs.
Demonstrated knowledge of standard office machines and demonstrated outstanding communication and interpersonal skills.
Ability to handle delegated administrative details, requests for information and other matters brought to the Administrator’s office.
A current First Aid/CPR Certificate; or successful completion of the District’s First
Aid/CPR class.
Pre-employment requirements include a Washington State Patrol check and FBI clearance.

KNOWLEDGE AND ABILITIES:

Demonstrated ability to communicate clearly and work effectively with students, staff and parents.
Willingness to receive instruction and/or supervision from the assigned supervisor.
All applicants must have successfully passed the required District basic skills test on reading, writing and basic mathematics, as well as an advanced office skills test.
Academic areas to be tested are spelling, reading, language, mathematics computation and applied mathematics. Office skill areas to be tested include typing 45 correct words per minute on a computer keyboard, electric calculator, word processing, financial spreadsheets, databases, and presentation applications.
Maintain student and staff confidentiality.
Exhibit an appropriate demeanor conducive to a public work setting associated with being a role model for children, youth, and other employees.
Must have good organizational skills.
Ability to establish and maintain effective working relationships with a variety of people.
Maintain a safe work environment.

PREFERRED QUALIFICATIONS:

Experience working in schools or district offices in similar positions.
Knowledge of laws, policies and procedures for disbursement of public funds.
Experience working with Microsoft Office Software.
College training in the areas of accounting practices.
Bilingual in Spanish or other languages.

QUALITIES OF THE IDEAL CANDIDATE:

Giver of hope
Passion for students well-being and healthy development
Eager to connect with diverse leaders to continue to improve practice
Exhibiting a good attitude and a growth mindset
Models what it means to make mistakes and grow from them
Comfortable not-knowing, but eager to problem solve https://agency.schooljobs.com//sequimschools/default.cfm?action=specbulletin&ClassSpecID=1549629&headerfooter=0 2/4

4/26/23, 5:39 PM Sequim School District - Class Specification Bulletin

Technology seamlessly integrated into their practice
Creative and open to trying new things
A natural relationship builder and a good reader of situations
Hard working and nurturing
Responsible

PHYSICAL ABILITIES:

Hearing and speaking to exchange information in person and on the telephone; seeing to read, prepare and proofread documents; sitting or standing for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist and reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies; able to lift and carry 50 pounds.

THE DETAILS:

Essential Functions
Analyzes expenditures against budget for the purpose of determining feasibility of service within budget parameters, making recommendations and/or maximizing use of funds.
Assist assigned building administrator for the purpose of providing general clerical support in the completion of their work assignments.
Collects funds from students (e.g. lost text books, ASB cards, play tickets, ticket sales, yearbook purchases, athletic equipment distribution, etc.) for the purpose of ensuring receipt of revenues, accuracy and timely completion of transactions. Coordinates development of reports (e.g. tracking various items, fund raisers, sales tax, etc.) for the purpose of meeting deadlines and complying with district, state and federal guidelines.
Implements reporting procedures and internal controls for the purpose of maintaining accurate records and complying with the record keeping, district policies and/or other regulatory requirement.
Informs various parties regarding required documentation and/or procedures (e.g. student advisors, coaches credentials, students, vendors, etc.) for the purpose of conveying information necessary to complete transactions.
Maintains a variety of fiscal information, files and records (e.g. calendar, accounts payable, accounts receivable, student activities, contracts, money boxes, reimbursements, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
Oversees student workers as assigned for the purpose of guiding and monitoring their activities.
Prepares cash deposits from school activities for the purpose of making daily bank deposits.
Prepares written materials (e.g. reports, memos, letters, checks, rosters, awards, announcers sheets, scheduling buses, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
Processes a variety of information (e.g. financial information, student eligibility/clearance for athletics, medical kits, money boxes, etc.) for the purpose of updating information and/or authorizing final action in compliance with accounting requirements, state and local regulations.
Reconciles account balances for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations. https://agency.schooljobs.com//sequimschools/default.cfm?action=specbulletin&ClassSpecID=1549629&headerfooter=0 3/4

4/26/23, 5:39 PM Sequim School District - Class Specification Bulletin

Researches discrepancies of financial information and/or documentation for the purpose of ensuring accuracy and adhering to procedures prior to processing for action.

Other Functions

Assists other personnel for the purpose of supporting them in the completion of their work activities.

Conditions/Disclaimers
The above statements are intended to describe the general nature and level of work being performed by those assigned to this position and are not to be construed as an exhaustive list of all responsibilities, duties and skills. Employees may be required to perform duties outside of their normal responsibilities from time to time as needed. District employees are not authorized to make promises of employment for a particular period of time, or promises of a particular level of compensation or benefits to job applicants for certified or classified positions, and that any such agreement must be in writing and signed by the Superintendent.
Any verbal or written statements to that effect by District employees other than the
Superintendent are null and void. Additionally, nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

WORKING CONDITIONS:
ENVIRONMENT:
Office environment; constant interruptions. https://agency.schooljobs.com//sequimschools/default.cfm?action=specbulletin&ClassSpecID=1549629&headerfooter=0 4/4

Job Type: Full-time

Pay: $24.41 - $35.56 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: In person

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