Merced College is a midsized community college located in California’s Central Valley. Founded in 1962, the college serves more than 16,000 students, with room to expand on its 267-acre main campus and 120-acre Los Banos site, as well as at our innovative Business Resource Center in Downtown Merced. The City of Merced, incorporated in 1889, offers historical sites, affordable housing and access to the Bay Area and Sacramento. Merced is known as the Gateway to Yosemite National Park and the Sierra Nevada mountains, and is home to the University of California’s newest campus, UC Merced. Our tree-shaded, growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes — large and small — throughout the county.

As a member of the Counseling Department, the Area Administrative Coordinator directly supports the Student Services dean of the area. Innovative and dynamic individuals who show initiative and strategically evaluate processes and tasks to become more efficient are encouraged to apply. Additionally, the ability to complete tasks efficiently and independently are important considerations for this position. If you are a team player with an attention to detail, enjoy a fast-paced fun environment, and are passionate about your work, we encourage you to apply and become a part of the Counseling and Student Services team!

Merced College Vision

Merced College will provide transformative and empowering educational experiences to meet student and community needs.

Merced College Mission

Growing our community through education and workforce training:

• lifelong learning
• basic skills
• career technical education
• transfer
• degree/certificate programs

Ensuring student success through equitable access, continuous quality improvement, institutional effectiveness, and student achievement.

General Description:

Essential Functions:

• Performs a wide variety of clerical and secretarial duties for the faculty to which assigned, involving the use of independent judgment and an understanding of departmental and district policies, procedures, functions, and operations
• Coordinates office work flow and functions
• Processes and renders faculty evaluations
• Collects, compiles, and digests information pertaining to related departmental or educational activities and prepares drafts of reports
• Develops working knowledge of special terminology related to the function to which assigned
• Prepares and types instructional items including schedules, faculty load sheets, and faculty locator sheets
• Prepares publications, forms, bulletins, and brochures relating to the area programs
• Answers correspondence independently
• Under direction, provides budget management support (ex. purchase requisitions, budget transfers, payment requests)
• Prepares agenda and other information for meetings and conferences
• Takes minutes
• Assists students by providing information regarding types of services available at Merced College
• Assists in maintaining contact and communication with individuals, groups, associations, and professional agencies
• Receives calls and gives out information where judgment, knowledge, and interpretation of policies, procedures, and regulations are necessary
• May make travel and hotel reservations
• Coordinates scheduling of facilities
• Assists dean and faculty lead with production of class schedules
• Orders and issues supplies
• Operates computers, a variety of software, and other office equipment
• May train, assign, and oversee student assistants
• Performs other related duties as assigned

Knowledge of:

• Office management
• Principles of business letter and report writing, including the use of good English, spelling and punctuation

Ability to:

• Work independently
• Prepare and edit reports and other materials
• Compose letters
• Train and supervise student workers
• Transcribe minutes for meetings efficiently and effectively
• Keyboard at 55 net words per minute from clear copy
• Operate automated and specialized office equipment, including a computer and printer
• Utilize standard and specialized software formats
• Deal with the public and other District employees in an effective, tactful, and diplomatic manner
• Work cooperatively with others
• Maintain and update the division web page
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

MINIMUM QUALIFICATIONS

Required:

• Associate's degree AND at least one year of applicable experience
  OR
• High school diploma OR GED AND four (4) years of applicable experience
  OR
• The equivalent education and experience
• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends

Physical Ability to:

• Hear and understand speech at normal levels
• Communicate so others will be able to clearly understand normal conversation
• Read printed matter and computer screens
• Stand or sit for prolonged periods of time
• Bend and twist, stoop, kneel, crawl, push, pull
• Reach in all directions
• Work at a desk, conference table or in meetings of various configurations
• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

See in the normal visual range with or without correction

Hearing:

Hear in the normal audio range with or without correction

How to Apply:

• Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

• Letter of interest addressing your qualifications for the position (cover letter)
• Resume
• Legible unofficial college transcripts; transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired
• List of three professional references (no reference letters permitted)

If Applicable:

• Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. https://www.ctc.ca.gov/credentials/transcripts
• Equivalency Review Form (Required for applicants who do not possess the stated minimum educational qualifications and are seeking consideration on the basis of equivalency). http://www.mccd.edu/offices/hr/jobs/eqforms.html

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews.

Employee Benefits:

Employee Benefits: Health benefits for the employee and all their eligible dependents cost employee’s only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our Merced College Benefits website for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

Merced College offers a wide range of employee benefits at minimal cost to the employee.

CLASSIFIED Health Benefits
Cost is $12.00/month for 10 months/year. There is no cost during June and July. $12.00 covers the following as long as the members use Plan providers: