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5/14/2023 (8:00 PM EDT)

23-03933

Administrative Specialist III

Employment Type

EXECUTIVE BRANCH | FULL TIME ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Cabinet for Health & Family Services | Dept for Community Based Services

Location

205 Main St
Paintsville KY 41240 USA

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.

Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and, engage families and community partners in a collaborative decision-making process.

We are seeking an Administrative Specialist III who is driven to succeed in helping support our staff. This position provides general administrative support to the District office, working with the front line supervisors and staff. The ideal candidate for this position is self-motivated, organized, and able to multi- task while prioritizing work assignments well. The employee is expected to perform at the highest quality to ensure services to our staff.

For more information on the Department for Community Based Services, please visit our website at:
https://chfs.ky.gov/agencies/dcbs/Pages/default.aspx

Come work in a rewarding, fast paced environment, where you assist with providing support to employee and office staff. You will play a vital role in the success of the office. Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.

Responsibilities include but are not limited to:

• Maintain files, logs, manuals or other documents
• Data Entry
• Filing
• Draft or prepares correspondence, detailed forms, reports, other materials
• Answer inquiries and provide detailed information on office inquiries in person, by telephone, electronic mail
• Prepare daily, monthly or annual records/reports
• Operate personal computers, office machines, or other office equipment
• Order office supplies and/or maintain inventory of equipment
• Distribute incoming mail or other incoming material to office staff, prepare outgoing mail or Parcels

The ideal candidate will have:

• Willingness to work as part of a team
• Knowledge of Microsoft Office
• Strong verbal/written communication skills
• Strong organizational skills
• Self-motivated

If you are interested in a challenging, yet rewarding opportunity, we would love to review your application for an Administrative Specialist III with DCBS.

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify.

Minimum Requirements

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Charlene Taylor at charlene.taylor@ky.gov .

An Equal Opportunity Employer M/F/D