Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

· Service · Professionalism · Integrity · Respect · Individual accountability · Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We’re always looking to improve. That’s the Clackamas County SPIRIT.

Clackamas County Core Values

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

This Job Posting closes at 11:59 p.m. (Pacific Time) on Monday, May 22, 2023.

Annual Pay Range: $51,878.01 - $66,336.59

Hourly Pay Range: $24.941353 - $31.892593

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee’s date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 12 hours of vacation accrual per month
• 8 hours of sick accrual per month
• 10 paid holidays and 1 personal days per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
  • Employer-paid 6% PERS retirement contribution (The county currently pays the employee’s share of the retirement contribution.)
  • OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)

This is a full time County position represented by AFSCME.

AFSCME: Water Environment Services (WES) Full Time Benefits

Learn More About Benefits

Clackams Water Environment Services (WES) is looking to hire an Administrative Specialist 1 position to join their administrative support team. This position will be primarily located at the WES Offices at the Tri-City Water Resource Recovery Facility in Oregon City with a hybrid telework option. The Administrative Specialist 1 plays a key role in supporting different department managers within WES to ensure smooth delivery of administrative support services, operations, and communications.

WES is searching for a motivated, enthusiastic, organized, detail-oriented and customer service focused individual. The main focus of this position will be providing daily administrative and confidential support to management, including scheduling, meeting preparation, training and travel arrangements, correspondence, data coordination and entry, reports, accounts payable work, and other administrative support activities. The ideal candidate will possess excellent data management and file management skills in combination with strong interpersonal and communication skills. We are looking for candidates with experience providing general support to department staff, experience with Microsoft Office applications, and willingness to contribute to a strong team. Preference will be given to those with experience in multi-tasking and working in environments with frequent interruptions, those who possess strong analytical skills, have high integrity and strong work ethic, and truly enjoy working for an organization with a purpose and mission driven by providing its community with a healthy environment.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of one (1) year of related experience that would provide the required knowledge and skills to perform the responsibilities of this position
• Professional administrative support experience including:
  • Working with confidential and/or sensitive documents
  • Drafting, proofing and preparing documents and correspondence
  • Providing customer service and/or responding to customer inquiries (internal and external)
  • Developing and consistently following standard procedures for organizing, maintaining, reviewing and routing files, information and documents
  • Researching information, tracking, compiling, and monitoring data, and/or maintaining records in databases, spreadsheets, and paper filing systems
  • Tracking data, interpreting and generating reports
  • Taking thorough notes in meetings and providing final minutes
  • Performing accounts payable functions and tracking budget
  • Prioritizing projects and multitasking within time constraints and competing deadlines
  • Operating and training staff on proper use of office equipment such as copiers, scanners, faxing, etc.
• Experience managing calendars for management and coordinating travel
• Experience working independently, as well as collaboratively in a team-oriented approach
• Experience establishing and maintaining effective working relationships and partnerships both internally and externally
• Strong attention to detail and organizational skills
• Strong verbal and written communication skills, including proper usage of grammar, punctuation, sentence structure and proofreading skills
• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy

Preferred Special Qualifications/ Transferrable Skills:*

• Experience coordinating and monitoring a budget
• Experience working in an administrative role with, or within a wastewater, stormwater, utility district, public works agency, or similar setting
• General knowledge of wastewater and/or stormwater operations
• Experience collecting, evaluating and summarizing data into systems, reports and/or spreadsheets
• Experience coordinating external boards and committees
• Intermediate Proficiency with MS Office (Word, Excel, and Outlook)
• Basic knowledge of travel regulations and guidelines as it relates to public agencies
• Experience with PeopleSoft software

• For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

Duties may include but are not limited to the following:

Considerable Knowledge of: Principles and procedures of office support functions; English spelling, punctuation, grammar, and composition; arithmetic, clerical/accounting principles and processes.

Thorough Knowledge of: Administrative support services to large organizations.

Working Knowledge of: Techniques and principles of administrative support services; fiscal monitoring methods; governmental budgeting techniques and procedures; principles, procedures, and techniques of research; office equipment, including computer systems and software programs such as word processing and spreadsheets and their functions/capabilities; customer service techniques and concepts; basic mathematical calculations.

Skill to: Organize and maintain office/administrative systems and procedures; understand, interpret and apply County and department policies and procedures, and technical materials; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; conduct research; define administrative problems and recommend and assist with implementing solutions; collect, evaluate and summarize data; populate clear and concise reports; establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups and the public; operate office equipment; train or lead the work of assigned staff.

This position works 40 hours during a standard workweek of Monday through Friday:

• Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. Projected work hours will be 6:00 am - 2:30 pm.
• This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department’s business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

Explore Clackamas County

Working for Clackamas County

Recreation, Arts & Heritage

Equity, Diversity and Inclusion

ABOUT THE DEPARTMENT

Clackamas Water Environment Services produces clean water and protects water quality for more than 190,000 people living and working in Clackamas County. We operate and maintain five resource recovery facilities, 23 pumping stations and hundreds of miles of pipes.

Each year, we clean more than seven billion gallons of water which we recover and turn into natural energy and fertilizer. We also help reduce pollution in local rivers, streams, and wetlands caused by surface and stormwater runoff, the number one source of water pollution in Oregon.

Learn more about Water Environment Services.

Clackamas County only accepts online applications.

Help With Your Application:

Application Process

Help with the Application

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

Request Veterans' Preference

Learn more about the County's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

Kelly Schaefer, Recruiter
KSchaefer@clackamas.us