Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Paid Volunteer time
• Tuition Assistance
• Employee Referral Bonus

Summary

Manages key administrative processes and provide oversight for administrative and office facility functions. May supervise other administrative employees.

Essential Functions

• Manages key administrative processes and functions.
• Handles day-to-day issues in the local office environment, troubleshoots any issues that arise and responds to support requests.
• May maintains building leases and partnership contracts; renews as needed. Liaison with property management.
• Event planning for division events. Must be able to source and coordinate multiple vendors. May serve as Spirit Committee chair.
• Manages phone systems and building maintenance activity to ensure proper contractual/service execution.
• May communicate Emergency/Disaster Information to all staff in advance and during evacuation process.
• May administer lost and found center.
• Tracks office badge and key distribution as well as filing cabinet access keys; Maintains a current list of key holders and adjusts building access accordingly.
• Assists in coordinating various meetings and events including travel arrangements, meeting space and attendee communications, etc. May work with Administrative Assistants from other areas.
• Orders supplies and business meals.
• May supervise other administrative employees and conduct their regular performance appraisals, including front desk reception, and office assistant.
• Oversees travel issues between the travel agent office and division employees.
• Provides support for front desk reception, mail room, or ad hoc department needs.
• Oversees storage file inventory and records of retrievals from storage, including labeling, bar-coding and document imaging.
• Provides coaching and training for Administrative Assistants and Executive Administrative Assistants.
• May process expense reports and other administrative tasks for Executive Leadership.
• Independently analyzes complex matters and recommends appropriate solutions.

Promote Customer Relations

• Actively participates in industry, client, and community relations to enhance company image.

Culture, Leadership and Employee Development

• Serves as a role model and promotes professional behavior.
• Participates in personal career development through on-the-job training, participates in software training and seminars as applicable for this position.

Performs other related duties as assigned

Working Conditions

The majority of work is completed in an office setting.

Education, Experience and Knowledge

• Associate s degree required (Bachelor s degree in Business, Management or related field preferred) plus 6-8 years providing high level office management support or related work experience; or high school diploma with 10+ years of progressive office management experience.
• Able to organize people, tools, equipment, and other resources and orchestrate multiple activities at once to accomplish desired results.
• Demonstrates leadership skills; willing and able to face challenges with composure, produce results, and confront and provide direction to others.
• Communicates well and creates effective customer-focused relationships with all organization levels.
• Able to negotiate skillfully in tough situations with internal and external contacts and actively listen to others and their opinions.
• Makes good decisions based on analysis, experience and judgment and can be counted on to exceed goals successfully.
• Makes decisions under tight deadlines with composure, occasionally with incomplete information.
• Acts in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.
• Able to anticipate executive management s needs.
• Manage space planning and building maintenance matters.
• Strong computer skills in word processing, spreadsheet, scanning, database and presentation software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).

The compensation range for the Administrative Manager position in San Diego is $70,000 - $75,000.

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm®, we are challenging the construction industry s assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation s largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.