Job description
Who We Are
:
Hargrove Engineers & Constructors supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,000 Teammates across the US, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.
Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.
Work-life balance and flexibility is a key focus area for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.
Ideal Background
:
Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.
Certification: No certification is required for this position.
Experience: This position requires a minimum 5 years of relevant experience in administrative and clerical services in a professional environment.
Job Sum mary: The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Knowledge, Skills, & Abilities Required:
- Knowledge and application of company standards.
- Knowledge of office administration procedures.
- Proficiency in Microsoft Office and other software as needed.
- Extreme attention to detail.
- Excellent proofreading and grammar.
- Ability to communicate effectively, both verbal and written.
- Ability to maintain confidentiality in all areas.
- Ability to work in a fast paced environment with extreme multi-tasking.
- Flexible schedule.
- Ability to prioritize effectively.
- Ability to develop reports.
- Ability to maintain effective working relationships with teammates, clients, and vendors.
- Ability to listen and ascertain the needs of teammates and clients.
- Ability to find and communicate accurate information concerning Hargrove services and capabilities.
Physical Requirements:
- Ability to sit, stand, or walk for long periods of time.
What You'll Be Doing
:
P
rimary responsibilities will include but are not limited to:
- Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Review and approve invoices, reports, memos, letters, financial statements, and other documents.
- Review and approve corporate documents, records, and reports.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare agendas and make arrangements for committee, board and other meetings.
- Expert ability to work independently and manage one's time.
- Expert ability to keep information organized and confidential.
- Expert ability in event planning, budgeting, etc.
- Expert leadership and mentoring skills necessary to provide support and constructive performance feedback.
- Provides general administrative support to Department Managers which could include, scheduling appointments, presentations, event/meeting planning coordination, invoice tracking and processing, computer and phone user management, mail distribution, ordering of office supplies and file maintenance, catering, etc.
- Scheduling, preparing agendas, and meeting documents, tracking action items, and communicating with meeting attendees.
- Maintain records of office business expenses.
- Communicates effectively through telephone, fax, or written communication lines. Interacts with other managers in and out of the group on behalf of admin lead and provides support to visitors.
- Maintains a high degree of confidentiality and displays a high level of professionalism in interactions with others.
- Managing org charts and distribution lists
- Ability to provide Sharepoint administrative support for content and user access
- May provide technical data entry and analysis in Excel
- Other duties may vary
This position offers a highly competitive compensation package, including paid time off, health insurance benefits, and matching retirement contributions.
Hargrove Culture
:We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
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