Job description

Administrative Assistant
Part-Time, Hourly, Non-Exempt: 30 hours/week (Base Office: Grand Rapids, MI)

DATE: May 2023
APPLICATION DEADLINE: Open until filled
POSITION TITLE: Administrative Assistant
DEPARTMENT: Development
REPORTS TO: SVP of Development

Junior Achievement of the Michigan Great Lakes and its District Operations are establishing a one-of-a-kind Free Enterprise Center which will serve a large portion of JAMGL’s 50-County footprint. JA is looking for a dynamic and accomplished team member who wants to be a part of these exciting organizational changes and growth. Come be part of this award-winning non-profit organization dedicated to improving the lives of our area youth.

POSITION CONCEPT
Provide administrative support to the Senior Vice President of Development such that it facilitates goal attainment. The SVP of Development is responsible for the overall fundraising implemented by JA of the Michigan Great Lakes and includes a variety of strategies and methods to raise those funds which include but are not limited to Special Events, Development Team Management, Direct Mail, Planned Giving, Major Donor development, online giving, etc. The Administrative Assistant will support the SVP of Development in all of these initiatives.

PRIMARY RESPONSIBILITIES

• COMMUNICATION: Composes and drafts confidential letters and reports utilizing word processing (PC). Handles phone and e-mail communications in a highly professional manner. Prepares supporting information for meetings and presentations.
• OFFICE ADMINISTRATION: Opens mail and completes daily Check Reconciliation. Creates both word processing (PC) and hard copy filing system that is easy to use, current and accurate. Establishes follow-up procedure (tickler or reminder file). Facilities routing procedure from receipt to files that enhance office efficiency.
• CALENDAR: Maintains SVP of Development and Development Team calendars, including appointments, deadlines, meetings, etc. Communicates calendar to appropriate staff, including time away from the office for vacation, illness, as well as business travel. Establishes a procedure for executives to readily update and change schedules so as not to miss important meetings, reports, and events.
• MEETINGS: Prepares materials for Development Team meetings, donor meetings, committee meetings, and Special Project meetings. Handles attendance calls and prepares information packets (agenda). Attends meetings, takes notes/assists with minutes. Distributes follow-up data to attendees and absentees.
• DATABASE MANAGEMENT, ANALYSIS & DEVELOPMENT: JA uses Blackbaud Constituent Relationship Management (BCRM) which is an enterprise-wide, web-delivered CRM database that contains all donor and program information. The EA will be effective and efficient in tracking donor meetings, working with JA USA business analysts to implement JA’s mail campaign annually, and will conceive of and implement new ways to insure that BCRM is supporting JA development efforts. Becoming a super user of BCRM to provide problem-solving, develops system recommendations, and leverages technology to advance productivity. Collaborate directly with the SVP of Development and President to translate business requirements into useful analytic reports, dashboards, and KPIs. Drive high quality, low error results while preparing analytical reports related to constituent relationships, event management, pledge management, acknowledgment of charitable contributions, and stewardship.
• STEWARDSHIP: Works with the SVP of Development to create an inspiring, innovative vision and an actionable strategy to celebrate the generosity and impact of fundraising. Manages and implements a robust, ongoing donor stewardship program, including gift recognition, giving society membership, and receptions. Maintain an active awareness of philanthropy and donor relations goals and objectives and how they relate to corporate and community engagement activities.
• SPECIAL PROJECTS AND EVENTS: Handles special assignments. Represents the office in a highly professional manner. Coordinates with other administrative and professional staff on special events involving executives (appearances, speeches, etc.). Communicates directly with Board members, executives in the community and JA, and executive assistants.

EDUCATION/EXPERIENCE REQUIRED
2-3 years of administrative experience, excellent computer literacy (Microsoft Office), outstanding character and integrity, outstanding communication skills, attention to detail, and function effectively under pressure.

EDUCATION/EXPERIENCE (DESIRED)
Associate's or Bachelor’s Degree, work with databases or CRM databases, experience in non-profit settings.

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related duties required by their supervisor. This document does not create an implied employment contract other than an "at-will" relationship.

Job Type: Part-time

Pay: $16.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Choose your own hours
• Monday to Friday

COVID-19 considerations:
All staff are required to be fully vaccinated against COVID-19 or be willing to be vaccinated.

Work Location: In person

smogtown13.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, smogtown13.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, smogtown13.com is the ideal place to find your next job.