Job description

Visiting Angels is hiring a Full-Time Administrative Assistant in our Auburn, NH office. This candidate will also focus on scheduling.

This role will be M-F for approximately 40 hours. 9a-5p preferred and will be part of our on-call rotation.

The Administrative Assistant is responsible for the administrative duties of the office as well as assisting with clients/caregivers for the implementation of schedules, adequate staffing and continuity of care to best meet the needs of the clients.

Responsibilities Include:

• Answer the telephone and greet the public.
• Demonstrate dependability.
• Assist with scheduling caregiver staff for hours of service on new clients and open hours/shifts on existing cases.
• Handle time-off requests in a timely manner and input them into the system. Assist in finding coverage.
• Ensure compliance with staff car insurance, driver’s licenses, etc.
• Ensure that all employee files are complete and enter the appropriate information into the scheduling system.
• Maintain positive relationships with all clients and caregivers.
• Conduct necessary calls including holiday calls with clients.
• Manage on-call as scheduled.
• Compile all necessary packets/folders—ensuring these are always fully stocked.
• Communicate and refer appropriate matters to other team members as needed
• Maintain absolute confidentiality of all information pertaining to employees, clients and client’s families.
• Communicate and reinforce Visiting Angels’ policies and procedures
• Additional tasks as assigned

Continued Education Provided / Supportive Staff / Competitive Wages / Rewarding Career!!

Work for a company with strong ethics that truly cares about you, what we do and how we do it!

Benefits of being part of the Visiting Angels team*:

• Medical, dental, vision insurance
• 401k w/ Employer Match
• Paid Time Off
• Supportive team
• Opportunities for career and personal growth
• Opportunities for continued education and learning
• Employer Paid Life Insurance
• Paid holidays
• Various discounts
• Many more!
• Eligibility requirements need to be met to qualify

Job Requirements:

• High school diploma and two years of experience in an office setting, preferably in heath or home care.
• Demonstrate proficiency with Microsoft Office (Word, Excel and Outlook) applications, scheduling systems and other health care industry related software.
• Ability to listen and communicate clearly, fluently and diplomatically orally and in writing.
• Ability to remain flexible, resilient, calm and maintain a sense of humor; and present a well-groomed professional image.
• Ability to plan, organize, prioritize, delegate and accurately follow through in work activities with time constraints and interruptions to meet deadlines, as well as, work independently with a minimum amount of direction and/or supervision.
• Ability to generate goodwill for the Agency with staff, clients, their family members and referral sources. Demonstrate a strong commitment to client service excellence.
• Ability to lawfully work in the U.S.
• Due to the number of facilities we visit for marketing/assessments that require healthcare partners to be vaccinated (and client's homes that request only vaccinated workers), the COVID-19 Vaccine is required for this role as we work with a vulnerable population.

References and background checks will be performed. We promote a drug-free environment.

Location: Auburn,NH 03032, Auburn, NH 03032

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call

Work Location: In person

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