DOUGLAS ESD

Roseburg, Oregon

Job Details

Job ID: 4236355
Application Deadline: May 3, 2023
Posted : April 27, 2023
Starting Date: August 1, 2023

Job Description

Administrative Assistant
Office of the Superintendent


Douglas ESD is accepting applications for an Administrative Assistant. This position works 220 days, 5 days per week, 8 hours per day.

This position will begin August 1, 2023.

TO APPLY:
Begin the application process here: https://www.applitrack.com/douglasesd/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=2190

Application Deadline: 05/03/2023 at 5:00 pm

Starting Salary: $18.84 – $24.28 (based on the 2022-23 salary schedule; the 23-24 schedule has not yet been finalized) Placement is dependent on relevant verifiable experience.

JOB SUMMARY: This position will act as the administrative assistant to the department program(s) and handle all typical clerical duties, including communication, recordkeeping and representing the program in a positive manner. To accomplish these tasks, the Administrative Assistant works closely with the staff and administration of the program and the ESD.

DUTIES: This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job. Full job description is attached in Applicant Tracking.
Provide coverage for front reception area by greeting guests and/or answering phones.
Acts as administrative assistant for program director/coordinator for the strand and coordinates clerical help when assigned, including scheduling travel arrangements.
Maintains awareness of department, program, district, and school calendars.
Coordinates meetings, programs, or events specific to the department by communicating, arranging, and organizing all components as directed.
Participates on committees or as a member of a team or attends meetings as requested. May represent the department manager at meetings in person, online or phone based.
Composes and prepares pertinent correspondence, reports, minutes, and memoranda in appropriate format, applying knowledge of established departmental procedures and functions.
Ability to develop marketing materials, distributes flyers and other promotional materials. Ability to design, research, write and edit newsletters.
Applies knowledge of agency rules, policies, and procedures when working with internal and external customers.
Manages and tracks department credit cards & travel reimbursement.
Performs bookkeeping according to established account classification for department or program strands in addition to budget management, including processing and tracking purchase orders, budget account code management and cost tracking.


Douglas ESD has been awarded the Douglas County Working Parents Award for 2023.


Background Check Conducted

The Douglas Education Service District’s equity vision encompasses its organizational culture and the community we are committed to serving. We envision that across Douglas ESD’s geography and programs that people are thriving. We believe by prioritizing diversity, equity, and inclusion, we are building a stronger organization that is innovative, responsive, and in service to our current and next generation of leaders.

Douglas ESD policy provides veterans and disable veterans with preference as required by law.

Position Type: Full-time
Positions Available: 1
Salary: $ 18.84 to $ 24.28 Per Hour

• Job Category : Support Staff > Administrative Assistant
  

Job Requirements

• At least 2 years of relevant experience preferred
• Citizenship, residency or work visa required

Contact Information

Douglas Admin
1871 NE STEPHENS ST
Roseburg, Oregon 97470

Phone: 541-440-4777
Email:

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