Posting End Date: 05/05/2023

This position can be filled as an Administrative Assistant I, II, or III depending upon the candidate's experience.

JOB SUMMARY/PURPOSE:
This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

JOB DUTIES/RESPONSIBILITIES:
Provide secretarial and administrative support to Senior Managers and Directors.

Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.

Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.

Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.

Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.

Be proactive in forwarding work issues to the appropriate managers/supervisors.

MINIMUM REQUIREMENTS
Minimum experience required of the position

Administrative Assistant I - 0-2 years

Administrative Assistant II - 2-4 years

Administrative Assistant III - 4-6 years

Minimum knowledge, skills and abilities required of the position
None

Any certificates, licenses, etc. required for the position
Must be EEI SASS test recommended.

WORKING CONDITIONS:
Office environment with minimal physical requirements. As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

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Primary Location: Louisiana-Baton Rouge
Job Function: All Other Jobs
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT-NBU
Number of Openings: 1
Req ID: 111543
Travel Percentage:Up to 25%