Administrative Assistant for Early Learning Academy
Full Time
Arlington, VA 22207
Posted
Job description
It’s a great time to join Marymount University! We are looking for faculty and staff who are passionate about providing excellent service to ensure a high quality student experience and collaborative working environment.
JOB SUMMARY
Marymount University (MU) seeks an experienced Administrative Assistant to provide administrative support in a wide range of office and school operations for the opening of the new Marymount Early Learning Academy (ELA) in September 2023. The ELA is a full day, year round program serving 3 and 4 year olds. Our brand new state of the art facility is located on the beautiful campus of Marymount University. The Administrative Assistant position will have access to and benefit from the college campus facilities and amenities in addition to working collaboratively with students and professors to impact future educators and the field of early childhood education. Ideal candidates are experienced with early childhood programs, able to facilitate office deliverables, coordinate meetings/events and embrace special projects. Knowledgeable about maintaining confidential records related to state and local regulations, and adept in communicating with and supporting parents, the ELA team and the MU community.
MAJOR DUTIES AND RESPONSIBILITIES
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Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for administrator and staff. You are the face and voice of the ELA!
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Communicates accurate information, answers questions and provides solutions to day to day issues with parents, staff and visitors through knowledge of the policies, rules, and regulations of the ELA
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Utilizes and updates information in the Brightwheel system to track attendance, student and staff records and communications to ensure the ELA is in compliance with state and local regulations
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Communicates with parents/guardians of students concerning updating student files, billing, attendance, immunizations, etc
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Maintains confidentiality of various aspects of school operations including sensitive and personal information and assures proper use of confidential files including student, personnel records
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Performs a wide variety of administrative work, including proficiency with Microsoft office, proofreading, filing, recording information and processing and distribution of correspondence
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Organizes and expedites the ordering/purchasing of materials and school supplies according to established procedures, assures appropriate levels of supplies are maintained and are within budget.
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Updates absence and timesheet information and professional development for ELA personnel
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Assists in securing substitutes in order to assure adequate coverage for school site; orients substitute personnel and provides pertinent information and support
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Performs assigned financial duties and maintains invoices; prepares and submits purchase orders and work orders as assigned, reimbursement requests and deposits according to established procedures
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Attends and participates in assigned meetings and training; prepares meeting minutes
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Updates and maintains multiple calendars as assigned; organizes appointments and meetings and makes arrangements for school visitations and facility use
JOB REQUIREMENTS
Required Qualifications
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Excellent verbal and written communication skills
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Proficient computer skills with Microsoft Office, databases, spreadsheets, and social media.
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Must hold a high school diploma or equivalent
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2-4 years of related experience in an early childhood program or academic environment
Preferred Qualifications
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Bachelor’s Degree
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Experience with NAEYC or other accreditations
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Knowledge of Virginia licensing standards
OTHER DUTIES AND ASSIGNMENTS
Performs other work-related duties as assigned.
LICENSES OR CERTIFICATIONS
Infant/child CPR and First Aid certification
Background Check
Documentation of negative TB screening/test
Marymount provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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