Job description

POSITION SUMMARY:

As the Administrative Assistant, Governmental Relations you will provide daily support and assistance to the Governmental Relations Department. You will work across a broad range of activities including but not limited to scheduling appointments, travel, managing high-priority workflows, management reporting, committee logistics and other assigned duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Primary responsibility is to provide administrative support to the Executive Director, Senior Director, Director of National Affairs and Member Advocacy & Issues Coordinator positions including but not limited to cross-team coordination, call and meeting scheduling with internal and external parties, policy and process documentation and management, committee logistics and coordination of all applicable travel arrangements.
• Monitor the progress of legislation and rulemaking, including preparing and updating legislative tracking memos as directed by the Executive Director.
• Monitor news reports, legislative proposals in circulation for sponsorship and administrative rule changes for any items of interest or concern based on WFBF state policy.
• Monitoring key committee hearing schedules and updating Lobby Team as needed.
• Support event coordination including contract management, registration and event sponsorship with WFBF members, external consultants, stakeholders, speakers and trade organizations.
• Ability to utilize and leverage technology in order to perform responsibilities, including a commitment to maintaining electronic records and other digital mediums.
• Maintain data consistency and accuracy.
• Track outstanding tasks, projects, and initiatives.
• Assist in the preparation of Policy Pulse, issue briefings, fact sheets, presentations, talking points, biographical summaries.
• Support external meetings and/or event preparation including tracking participation, coordinating necessary technical needs, ordering food, set-up and cleanup.
• Willingness to assist with general office responsibilities.
• Assume other duties as requested by the Executive Director of Governmental Relations.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

• Qualified candidates will have a minimum of a high school diploma with experience in an office environment. Agricultural and/or legislative background is not required but is highly recommended.
• Must possess fluent written and verbal communications skills, with high attention to grammar and written presentation.
• Must be familiar with office programs such as Microsoft Word, Power Point and Excel.
• Strong critical thinking skills, organization skills, attention to detail and ability to take initiative are a must.
• Has a strong sense of urgency and the ability to manage competing priorities and projects simultaneously.
• Has strong interpersonal skills and is comfortable speaking up in group settings.
• Thrives in a fast-paced environment with hard deadlines.
• Must be comfortable interacting with members, executives, legislative officials and other high-ranking officials. Must demonstrate sound judgement and discretion.
• High-level of personal integrity and professionalism. Discretion when working with sensitive company and personal information. Must maintain high degree of confidentiality at all times.

PHYSICAL REQUIREMENTS:

· Prolonged periods of sitting at a desk and working on a computer.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $20.00 - $23.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Madison, WI 53717

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