Job description
Requisition Number:
48074
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
Classified Staff
Schedule:
Full-Time
Posting Close Date:
18-May-2023
Date Posted:
02-May-2023
Job Summary
Join our team in the College of Media, Communication and Information (CMCI) at CU Boulder! The Administrative Assistant for the Communication Department builds and manages systems that enable success for faculty, graduate instructors and students.
This position's main responsibilities include purchasing, event support, space management and maintenance, administrative support, and assistance with mail distribution, course scheduling, faculty onboarding and graduate student orientation.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
Established in 2015, the University of Colorado Boulder College of Media, Communication and Information (CMCI) is at the forefront of the revolution in communication and digital technology. CMCI prides itself on offering students an interdisciplinary education with a focus on innovation and creativity. Our students and faculty from six departments and an independent PhD program think across boundaries, innovate around emerging problems and create culture that transcends convention.
CMCI strives to be a community whose excellence is premised on diversity, equity and inclusion. We seek candidates who share this dedication and demonstrate understanding of the experiences of those historically underrepresented in higher education.
What Your Key Responsibilities Will Be
Department Process Support
- Assists faculty in securing technology resources through faculty computer purchase programs, CMCI technology resources or Marketplace.
- Assists faculty in securing space reservations across campus for research lunches and special sessions.
- Keeps digital displays up to date and assists with website updates as needed.
- Department Space Assignment and Maintenance
- Assesses space needs annually and makes recommendations to the Office Manager for best allocation of resources. This includes managing annual move-in of graduate instructors, ongoing maintenance, resolving conflicts, assigning spaces and following safety guidelines.
- Manages and prioritizes conflicting requests for various spaces and establishes efficient communication system for clients.
- Liaises with facilities and maintenance departments to maintain optimal working/teaching environments and instructional space for an instructional staff of over 60 people.
- Orders and keeps an inventory for basic office supplies and manages annual contracts for memberships, equipment, and software licenses.
Event and Exam Planning
- Plans events for Communication Department, Communication Graduate Student Association, Communication Chair, and Communication Undergraduate Committee. Assists in event planning and supply purchasing for TedXCU, Josephine Jones Speaking Lab and the Center for Democratic Engagement as needed.
- Secures room reservations and travel logistics as needed for Communication Department open house and orientation events.
- Works with Office Manager to assure best fiscal practices and adherence to budgets.
- Establishes relationships with vendors to obtain best prices and services.
- Supports the scheduling/administering of comprehensive exams for Communication Department, Graduate Students, and faculty in administering Undergraduate make-up exams.
- Assists as needed with CMCI graduation ceremony.
Additional Administrative Support
- Assists Office Manager with course scheduling and student enrollment as needed.
- Keeps office procedural manuals up-to-date and trains student workers in key procedures.
- Creates systems for book orders, Buff one card and ACCESS processing.
Front Desk Reception/Customer Service
- Creates a welcoming presence while also completing tasks that require attentiveness to details.
- Meets due dates while also having the patience necessary for customer service.
- Maintains composure while responding to demanding, and sometimes frustrated clients.
- Provides accurate information and swiftly connects callers with appropriate resources when detailed responses are necessary.
What You Should Know
The work modality for this position is hybrid, with flexibility to be some days a week in person and some remote.
What We Can Offer
The annual salary range is $36,156.00 - $42,000.00.
Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be genuine. Be inclusive. Be Boulder.
What We Require
- Two years of general clerical experience. College or university course work, appropriate to the work assignment, may substitute for the experience on a year-for-year basis.
- Current Colorado state residency is required per State classified staff rules.
What You Will Need
- Professional verbal and written communication.
- Great customer service.
- Creative problem solving with strong critical thinking skills and independent judgment.
- Organizational skills and attention to detail.
- Proficiency with standard business software and computer systems (e.g., Microsoft 365, Outlook, Excel) and the Internet.
- Ability to perform well under pressure and complete multiple tasks simultaneously.
- Strong time-management skills.
- Sensitivity to and appreciation of cultural, political and geographical differences with ability to work well with faculty, staff and students from various backgrounds.
What We Would Like You to Have
Please note that while the position details both required skills above as well as desired skills and experience below, we want applicants to be aware that they do not need to have all of the desired skills and experience to be considered for this position. If you meet the minimum qualifications, have passion for the work, and a desire to learn, you are encouraged to apply.
- Experience preferably at a higher education institution.
- Knowledge of, or ability to learn CU Student Integrated System (SIS).
- Experience with CU enterprise systems including PeopleSoft, Concur, Marketplace.
- Working knowledge of Federal, State and University fiscal rules and procedures with regard to state funds, gift funds, travel, property, purchasing, procurement.
Special Instructions
To apply, please submit the following materials:
1. A current resume that includes date ranges and whether the position was full-time or part-time.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
3. DD-214 for veteran applicants.
a. Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to recruiting@colorado.edu or send via fax at 303-492-4693 and reference the job to which you are applying.
4. If using the educational substitution for experience: proof of degree or transcripts.
We may request references at a later time.
Please apply by May 18, 2023, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants
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