Posting Number

req14437

Department

Academic Administration

Department Website Link

Location

Main Campus

Address

Tucson, AZ USA

Position Highlights

The Office of Curricular Affairs is looking for an Administrative Assistant to join our dynamic team as the primary administrative support to the department. The Administrative Assistant will perform varied advanced secretarial and administrative tasks unique to the scope of work covered by Curricular Affairs. The primary duties will include assisting the staff in their directives as well as general office support. The ideal candidate will possess excellent organizational skills, excellent written and verbal communication skills, be able to multitask in a fast-paced environment, and carry a professional demeanor. This candidate should be able to maintain sensitivity with confidential information and possess computer proficiency in Microsoft Word, Excel and Outlook.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

• Responds to nonroutine inquiries from faculty, staff, students, alumni, public and outside agencies utilizing knowledge of relevant department and university policies and procedures. Candidate should be comfortable referring to university resources to find information relevant enough to refer constituents to for more assistance. Replies to complaints or requests for information should be well researched and informed. Prepares, edits, and creates agendas, minutes, contracts, proposals, and presentation materials for internal use as well as all committees supported by CA, i.e., UGC, U-CAAC, G-CAAC, Faculty Senate, ABOR, etc.
• Maintains Office of Curricular Affairs website and webpages using latest UArizona selected webpage creation software, maintains knowledge as needed in this software. Maintenance required could consist of fixing broken links, uploading revised forms for campus use, editing academic program workflow explanations/instructions, editing and updating dates and deadlines for course workflow instructions and general information.
• Creates record keeping processes structures and databases including Monday.com, Google Sheets as used by CA team, and any other databases we may create and maintain for tracking work. Maintains calendars in MS Outlook for all staff in CA as needed, regularly prioritizing meetings and appointments. Prepares background information required for meetings set for Director and Program Manager of unit.
• Analyzes and summarizes information presented for academic program proposals, UAccess and CourseDog course workflow processes and concerns from campus users, calculates data and prepares special and recurring reports as requested by State, Federal, and other higher ed data gathering entities. Maintains and reconciles budgets for departmental or work unit accounts. Follows up on discrepancies. Maintains office supplies.
• All other supportive tasks as requested and appropriate to the job by Director of unit.

Knowledge, Skills and Abilities:

• Ability to communicate effectively with different groups/individuals.
• Ability to handle confidential and sensitive information.
• Knowledge of the organizational and functional responsibilities and operations of an organization required to coordinate the work of the office with the work of other offices and for recognizing the need for such coordination in various circumstances.
• Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
• Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.

Minimum Qualifications

Preferred Qualifications

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$16.83

Compensation Type

hourly rate

Grade

3

Career Stream and Level

OC1

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

5/1/2023

Expected End Date

Contact Information for Candidates

Elizabeth Sandoval,
esandmar@arizona.edu

Open Date

4/18/2023

Open Until Filled

Yes

Documents Needed to Apply

Resume, Cover Letter, and One Additional Document

Special Instructions to Applicant

Writing Sample Instructions:
Writing sample should be submitted within the additional document slot. Please write a mock email to a College Dean informing them that their proposal for a new major has been delayed and will not be presented until later in the year. Indicate where we should insert details and please be specific as to what kind.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.