Job description

Tax Administrative Assistant

Pivot CPAs is a full-service public accounting firm that offers tax, accounting and assurance services.

We believe that a client’s satisfaction with a service provider will be dictated by the individuals personally serving them. Pivot CPAs takes pride in hiring and developing people with exceptional skills and talent. We offer a diverse and collaborative environment that respects individual needs and promotes ongoing development. Pivot CPAs sets high professional standards, and we recruit based on those standards.

Job Description

The Tax Administrative Assistant provides administrative, processing and client support for Pivot CPAs Tax Department by performing the following essential functions:

Essential Functions and Responsibilities

· Assist in meeting all deadlines by performing project and office administrative tasks, which include file management, maintaining databases and deliverables, and scanning working papers.

· Primary responsibility is creating the individual and corporate tax return deliverables, estimates, extensions and individual organizers using CCH ProSystem software, Workstream, and Adobe Suite.

· Assembly of tax returns and tax-related documents

· Provide administrative support to tax partners, managers, and staff.

· Strong oral and written communication skills both internally and externally

· Assist in fostering an environment of exceptional customer service, collaboration, commitment, and team spirit.

· Adhere to the highest degree of professional standards and strict client confidentiality.

· Proven ability to work in a high-volume, fast-paced, deadline-driven environment.

· Detail oriented and organized.

· Ability to prioritize and manage multiple tasks simultaneously.

· Proactive with problem-solving skills

· Ability to work overtime, including evenings and weekends, during the tax department’s peak deadline periods.

· Serve as backup for office receptionist and other administrative staff when needed.

· Perform additional administrative tasks and special projects to support the tax department, as assigned.

Required Qualifications

· 2-5 years of administrative experience in a professional services setting required.

· Proficient in use of technology, and ability to readily adapt to firm utilized software.

· Excellent interpersonal and communication skills

· Superior organizational skills, strong attention to detail, excellent time management skills and commitment to multiple deadlines

· Must have a sense of urgency, self-motivated, and team oriented with a strong work ethic.

· Proficiency in Adobe Suite and Microsoft 365 applications (Word, Excel, Outlook)

· Ability to format documents and spreadsheets effectively and efficiently.

· Experience in a public accounting firm is preferred, but not required.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Ponte Vedra Beach, FL 32082: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service (Preferred)

Work Location: In person

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