Job description

Phillips 66 & YOU - Together we can fuel the future

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Phillips 66 was recognized by Forbes as one of “America’s Best Employers” in 2021.

Learn more about Phillips 66 and watch our video "Trying New Things" by visiting phillips66.com/about.

The Administrative Assistant will participate as an integral team member and will be a key contributor to the organization from a support capacity.

Responsibilities May Include

Coordinating all office and administrative support duties including answering the telephone, directing calls to others as appropriate, making arrangements for visitors, processing expense reports, marking travel arrangements, sorting and distributing mail, record management, and other corporate administrative needs for multiple managers

Manage calendar and schedule for some of the team members

On/off boarding of employees, contractors, new hires, and interns includes securing equipment, setting up desks, and onboard orientation

Move coordinator and manage floor space for organization

Maintain distribution lists

Submit work orders and IT service tickets for floor related issues

Maintain and order supplies for printers, bridges, and supply areas

Seeking opportunities to improve work processes

Maintaining broad knowledge of processes, policies, and procedures

Coordinating and facilitating meetings

Completing other administrative duties as assigned by the team and supervisor

Assisting with special projects as needed

Providing back-up administrative support to other Managers, as needed

Required Qualifications

Legally authorized to work in the job posting country

High School Diploma or GED equivalent

3 or more years of experience in administrative support

Preferred Qualifications

Associates or Bachelor’s degree

5 or more years of experience in administrative support

Proficiency in Word, Excel, PowerPoint, Teams, and SAP

Ability to work with Senior or Executive Level management

Advanced written and oral communications

Ability to anticipate needs

Midstream

Phillips 66's Midstream business is a safe, reliable and trusted logistics provider for the movement and storage of liquid or gas energy via pipelines or terminals. We are an industry leader in logistics and operate or manage more than 22,000 miles of pipelines that transport crude oil from oil fields to refineries and finished products from refineries to storage terminals. We operate 39 terminals that supply finished products to consumer gas stations, as well as crude oil and NGL storage terminals and NGL fractionation facilities. We also provide the connectivity between the various Phillips 66 business units.

Total Rewards

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

Annual Variable Cash Incentive Program (VCIP) bonus

8% 401k company match, with an additional 0-4% Company 401k contribution based on the Company’s financial performance

Cash Balance Account pension

Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP

Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards at hr.phillips66.com/.

To be considered

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of May 15, 2023.

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Phillips 66 is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities

Requisition ID: 57605

Location: Texas - Houston

Job Field: Administrative

Division : Midstream Operations

Technical Req : No

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