Title: Administrative Assistant

Location: Santa Monica, CA

Duration: 3 Months

Job Summary:

We are seeking an experienced and highly organized Administrative Assistant to provide administrative support to our organization. The Administrative Assistant will be responsible for performing a variety of administrative tasks, including answering phones, scheduling appointments, coordinating meetings, and preparing reports. The successful candidate will have excellent communication and organizational skills, the ability to multitask, and a strong attention to detail.

Key Responsibilities:

• Answer phones, direct calls, and take messages as needed.
• Greet and assist visitors to the office.
• Schedule appointments and maintain calendars for multiple individuals.
• Coordinate meetings, including scheduling, preparing agendas, and taking minutes.
• Create and edit documents, reports, and correspondence using Microsoft Office software.
• Manage and maintain electronic and paper files and records.
• Process and distribute incoming and outgoing mail and packages.
• Order and maintain office supplies and equipment.
• Assist with travel arrangements and expense reports.
• Provide general administrative support to various departments as needed.
• Perform other duties as assigned.

Requirements:

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Minimum of 2 years of experience as an administrative assistant or in a related role.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Proficiency with Microsoft Office software, including Word, Excel, and PowerPoint.
• Experience with office equipment, including printers, copiers, and fax machines.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and discretion.
• Medical Front/Back Desk experience.
• Must have experience working with insurances & stated on the resume.
• Parking is at the expense of the candidate.
• Candidate will be required to buy & wear a blue button-down shirt.

Preferred Qualifications:

• Associate's or bachelor's degree in a related field.
• Experience in a healthcare or medical setting.
• Familiarity with electronic health records (EHRs) or other healthcare information systems.
• Experience with project management software.

DETAILS:

Must live within a 50 min commuting distance. Travelers: Anywhere in USA, must indicate on resume will relocate to the local area.

Physical Demands:

This position requires the ability to sit for extended periods of time, use a computer keyboard and mouse, and communicate verbally both in person and over the phone. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions:

This position requires working in an office environment, with occasional requirements to work outside of normal business hours to meet project deadlines or to assist with special events or meetings.