Position Summary

Full-time position available on or after May 12, 2023 in the Faculty Development Center. Under the general direction of the AVP, Faculty Affairs and the day-to-day direction of the FDC Director, the Administrative Analyst assists in leading, developing, overseeing, and support the administrative and fiscal operations of the Faculty Center for Excellence in Teaching and Learning (FCETL). The incumbent performs a range of administrative work for the FCTEL including supporting faculty development programs, student impact/success analytics, grants & mini-grants, Quality Learning and Teaching (QLT), the faculty mentoring program, as well as serving as administrative support to the director and managing the Faculty Development Center (FDC) building. The Analyst is responsible for budget development, planning and coordination, operations planning, data gathering, analysis and report generation, and coordination of administrative functions within the Faculty Center. The Analyst manages budgets and/or grant accounting.

This position requires an individual capable of independently creating highly-visible results while performing administrative and technological duties at a high-level of responsibility within the context of a moderate to heavy workload. The position also requires efficient management of diverse university-wide responsibilities, multiple priorities, competing deadlines, and internal and external collaborations. The position requires exceptional customer service as the first point of contact for all FDC visitors/faculty and is handled by one person who is responsible for all office workflow.

Duties include but are not limited to:

• Independently plan, organize, coordinate, and perform work where numerous and diverse demands are involved.
• Responsible for scheduling and prioritizing calendars; planning and coordinating meetings or events, appointments, travel itineraries and facilities.
• Assess the needs of the FCETL, maintaining and purchasing office equipment and supplies.
• Create promotional brochures and other materials for campus outreach.
• Coordinate all center-led events, acting as point-of-contact for facilitators and organizing all facets of virtual and in-person presentations.
• Coordinate/plan with Facilities, Dining Services, Safety & Risk Management, Event Services, and others; create and maintain spreadsheets and directories to assist with office management and efficiency of processes.
• Maintain, upload, and analyze the FCETL's budget and coordinate the budget planning, tracking and management functions of various accounts, programming, and grants.
• Review all budget related documents for accuracy and make necessary corrections.
• Assist in the development and processing of internal and external funding proposals.
• Responsible for monthly budget review, problem solving, reconciliation, and financial reporting.
• Act as the liaison with the Budget Office.
• Create mini-grants/awards templates in InfoReady; create written processes for faculty mini-grant application submissions.
• Create and maintain a written process for reviewers of mini-grant/awards.
• Collaborate with the Office of Institutional Effectiveness and Analytics to collect relevant data and establish, develop, and maintain databases relating to the impact of the programming offered through the FCETL.
• Create, maintain, and analyze data analytics to evaluate programming effectiveness/access.
• Establish new operating procedures, fiscal accounting systems, and program evaluation processes in response to new programs and initiatives.
• Monitor and track attendance at all FCETL offerings.
• Monitor, coordinate, and track FDC building use (using 25Live, Events, Academic Units, etc.).
• Curate monthly, year-end, and ad hoc reports. Maintain internal directories, email listservs.
• Create content for and maintain the FCETL webpage as well as all social media outlets.
• Compose and/or proofread correspondence on the director's behalf.
• Oversee student assistants including recruiting, hiring, training, delegating tasks, building schedules, time card review, and providing input on performance evaluations.
• Other duties as assigned.

Education: Bachelor’s degree and/or equivalent training OR a combination of education and experience which provides the required knowledge and abilities.

Experience: Minimum of two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• Master's degree or post-baccalaureate units.
• Two years of experience in budget administrative functions, or database and management platforms, preferably at a CSU.
• Knowledge of learning center functions and personnel practices to formulate procedures, operations, and systems to create equitable and accessible services.
• Ability to initiate complex assignments and to research and recommend program implementation and/or changes.
• Experience making annual projections, analyzing the complications and implications of various factors.
• Experience with administrative survey techniques, assessment instruments, data collection and analysis, and the ability to interpret and evaluate results to develop sound conclusions.
• Experience with organizational structures, systems, and software (e.g., CSU financial system(s), CHRS/Page Up, PeopleSoft or PeopleAdmin) and the ability to understand, communicate, and explain the application of complex policies and procedures related to compliance, accounting, and administrative processes within these structures and systems; proficiency in the use of common office equipment and software packages.

• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
• Working knowledge of general practices, program, and/or administrative specialty.
• Basic knowledge of and ability to apply fundamental concepts.
• Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU.

Campus & Area

California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:

CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE