Job Vacancy Announcement: Administrative Assistant 3

Location: MCCD Region D

Pay Grade – H Job Code: GST052

Salary minimum: $39,320.00

The Georgia Department of Public Safety (DPS) oversees the day-to-day operation of the Georgia State Patrol (GSP), Capitol Police and the Motor Carrier Compliance Division (MCCD). We currently have a challenging and rewarding opportunity for an Administrative Assistant 3 in Region D of the Motor Carrier Compliance Division.

This position is perfect for candidates who seek a challenging opportunity to serve the citizens of Georgia while providing critical administrative support to officers and other department personnel. Under the supervision of the Region Commander, the Administrative Assistant 3 performs a wide range of administrative and office support activities to help ensure that the Region is running smoothly and efficiently.

A typical workday includes, but is not limited to:

• Supporting the motor carrier safety program of the Department.
• Assisting in maintaining compliance with Federal Motor Carrier Safety Administration (FMCSA) grant requirements, Motor Carrier Safety Assistance Program (MCSAP), and the Commercial Vehicle Safety Plan (CVSP).
• Analyzing problems, questions, issues, and develops/reports recommendations for resolving them.
• Conducting motor carrier safety research to compile information needed to generate reports, complete projects and accurately respond to questions and concerns.
• Organizing and coordinating daily activities of a motor carrier safety program and the efficient function of the office or agency. Assisting the manager in organizing and executing routine activities and special projects as related to motor carrier safety.
• Planning and coordinating meetings, conferences, seminars, and travel calendars.
• Providing program, administrative, and/or technical assistance to customers and staff as it relates to motor carrier safety. Researching and/or resolving program or client issues or questions. May represent the manager in various matters.
• Interacting with all levels of state government in a way that promotes respect, encourages cooperation, and contributes to excellent performance.
• Maintaining a calendar of events and meetings.
• Filing and maintaining confidential information.
• Opening, reading and distributing mail and proofreading all memos/correspondence that leave the office.

Selected applicant must pass a pre-employment background investigation. This includes a review of criminal, driver’s, and credit history. No polygraph examination is required for this position.

Preferred Qualifications:

• Knowledge and experience in the use of the Internet; E-mail; Microsoft Office Suite, particularly Word, PowerPoint, Excel and Access.
• 3-5 years of experience providing administrative support for a unit that included dealing with issues, situations, and documents of a sensitive and/or confidential nature.

• Experience composing and formatting correspondence and other documents.

Only applicants chosen for interview will be contacted. This is an unclassified position unless filled by a classified employee.

The Georgia Department of Public Safety is an Equal Opportunity Employer. Employees and applicants will not be discriminated against on the basis of race, color, religion, gender, natural origin, age, disability or genetic information.