Southwestern Christian College

Students Accounts Receivable Clerk
Job Description

(Non-Exempt)

I. SUMMARY

The Student Accounts Receivables Clerk provides administrative support to the Chief Financial Officer

and the Controller. An Accounts Receivable Clerk, is responsible for collecting payments for a

company using skills in project management, organization and communications to collect the

payments from clients and customers. Accounts Receivable clerk track payments, make

banking deposits and run reports that document profits and losses for an organization.

II. EDUCATION AND EXPERIENCE

Education:
High School diploma; some course work at an accredited college/university or business school is

preferred

Experience:
Two (2) years work experience in basic bookkeeping, accounts payable/receivable, and cash balancing

activities within a computerized accounting environment

III. WORKING CONDITIONS

Physical/Mental Conditions:

Prolonged sitting required, but may be required to do some standing, bending, and lifting; near visual

acuity to review written documentation; ability to hear and understand speech at normal room levels and

on the telephone; manual dexterity to operate a telephone and keyboard; ability to work under stressful

conditions to meet deadlines and make quick, accurate decisions; also maintain flexibility in doing

required tasks, as well as handle stressful situations in a calm and courteous manner at all times.

Environmental/Working Conditions:
Will perform duties in an office environment during normal hours of operation

Transportation:

Must have reliable transportation; valid driver’s license and current auto liability insurance.

IV. QUALIFICATIONS

Knowledge of:

• Principles, procedures and methods of bookkeeping and basic accounting

• Principles and procedures of financial record keeping;

• Modern office procedures, methods and equipment

• Automated accounting systems and procedures (QuickBooks)

Ability to:

• Utilize electronic data processing programs and personal computers;

• Operate a computer and modern software to maintain a computerized finance program;

• Provide assistance to CFO, Controller and other staff members in a helpful, courteous and

timely manner;

• Maintain confidentiality of information obtained during the course of work;

• Understand and follow oral and written instructions;

• Establish and maintain effective working relationships with those contacted in the course of

work;

• Work independently with limited supervision;

• Plan and organize work to meet schedules and timelines in an environment with constantly

changing priorities;

• Communicate clearly and concisely, both orally and in writing;
  

V. ESSENTIAL FUNCTION STATEMENT

Essential responsibilities and duties may include, but are not limited to the following:

Essential Job Duties:

• Inputting of A/P, A/R and agency budgets;

• Assist CFO/Controller with HR issues as it relates to finance;

• Review and audit purchase orders, vendor invoices, cash receipts and expense reports for

accuracy of payment or billing;

• Prepare journal entries, as needed;

• Coordinate requests for repair and service of office equipment in the Management office with

the Operations Manager;

• Primary back up to Payroll Coordinator with payroll processing;

• Update account, vendor records through computer input;

• Perform administrative duties for the Finance Office;

• Perform daily checking and savings account reconciliations;

• Assist Operations Manager with medical supply, medical equipment and equipment inventory;

• Make bank deposits as necessary;

• Perform other duties as assigned by Senior Management

• Maintain bookkeeping databases and spreadsheets, updating information as needed

• Communicate with previous clients and customers to request payment and arrange

payment plans

• Collect payment from customers and accurately record it into the system

• Create reports and balance sheets that document overall profits and losses

• Update client accounts based on payment or contact information

VI. KEY COMPETENCIES

• Job Knowledge

• Problem Solving/Decision Making Skills

• Organization, Planning and Control Skills

• Flexibility/Adaptability

• Interpersonal Skills/Teamwork

• Communications Skills (Oral and Written)

• Resource Management
  

VII. STATEMENT OF UNDERSTANDING & CONFIDENTIALITY

I have read the above job description and essential functions. I understand and agree to carry

out these responsibilities as assigned. I understand and acknowledge that nothing contained in

this job description may be construed as limiting the employer’s right to discipline or terminate

my employment at any time for failure to perform satisfactorily.

I also understand and acknowledge that as an employee, I am expected to maintain

confidentiality of any information I may receive during the course of my employment. I agree

to not divulge any information to an unauthorized person and said information shall remain

confidential at all times during and after my employment.

I understand any breach of confidentiality could result in immediate termination of

employment.