Catholic Community Services of Southern Arizona, Inc. (CCS) is thriving! For 90 years, CCS has focused its mission to strengthen families, support communities, provide compassionate services, and deliver excellence. Providing Help. Creating Hope. Serving All.

We credit our continued success to our valuable employees! If you want to make a difference, help people, and serve your community, we want YOU to join our team! For more information visit our website at: www.ccs-soaz.org.

The CCS Business Office is hiring! Come be a part of a dynamic, engaging, and insightful team! We offer professional growth, opportunities for advancement, and daily reminders of how we serve the community. This is an on-call position that offers flexibility with scheduling!

OVERVIEW:

Responsible for all aspects of accounts payable including data entry, check preparation, report generation and filing, vendor maintenance and administration. Position may from time to time be stressful and require a high demand of performance. May perform other duties as assigned.

ESSENTIAL FUNCTIONS:

• Enters accounts payable check requests into accounts payable module; completes CCS required information on the check request
• Reviews account distributions and supporting documentation for accuracy and completeness
• Maintains vendor records in accounts payable module
• Files daily accounts payable files
• Prepares and mails accounts payable checks
• Enters and processes vendor direct deposit payments
• Contacts vendors to process invoice payments by Visa or American Express corporate credit cards
• Prints and distributes IRS 1099s
  
• Prepares, maintains and generates recurring entries in the accounts payable
  module
• Prepares audit schedules
• Files paid check request and Microsoft Dynamics accounts payable reports
• Prepares vendor references/account applications and submits to Chief Financial Officer for approval
• Reconciles employee advances and custodial accounts
• Files all journal entries
• Prepares daily deposit slips for pickup by bank courier
• Assigns deposit batch number to electronic spreadsheet
• Scans all bank deposits, checks and support documents
  
• Summarizes bi-weekly payroll reimbursement requests for mileage and
  expenses
• Runs monthly financials
• Enters cash receipts on spreadsheets for Casitas on East Broadway and
  Barrio Viejo Elderly Housing Inc.
• Enters agency prepared spreadsheets into cash manager module
• Enters electronic withdrawals and transfers into cash manager module
• May drive personal or agency vehicle on company business

STANDARD BEHAVIORAL RESPONSIBILITIES:

• Staff members will be respected as human beings with certain job skills who are contributing to the total success of CCS
• Employees should respect each other's workloads and avoid excessive personal conversations causing work to fall behind and work pressures to increase
• Adhere to Mission and Valued Actions of Catholic Community Services of Southern Arizona, Inc.
• Meet the needs of internal and external customers / clients with dignity and respect
• Consistently displays positive attitude, and team spirit
• Accepts responsibility for, and maintains, confidentiality
• Adhere to expectations of required mandatory in-services / certifications / licensures

MINIMUM QUALIFICATIONS:

Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Corporate Director of Human Resources.

• Associate Degree
• 2 years of accounts payable experience
• 1 year of accounting experience
• Accounting software knowledge
• Proven skills utilizing Microsoft Office Suite
• Proven strong communication skills - oral, and written are clear, concise, and in an organized fashion using appropriate style, grammar and tone
• Proven knowledge of numbers, their operations and interrelationships
• Proven record of excellent customer service and teamwork

REGULATORY:

• Must be at least 18 years of age
• Valid driver license, proof of insurance, and 39-month motor vehicle report
• Ability to obtain and maintain Arizona Level One Fingerprint Clearance Card (employer paid)
• Pass pre-employment drug screen (incudes marijuana, regardless of recreational use laws) (employer paid)

DESIRED QUALIFICATIONS:

• Bachelor Degree in Accounting, Business or related field
• Additional years of accounts payable experience and or accounting experience
• Bilingual, English / Spanish (verbal and written)

The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.

We are an Affirmative Action Equal Opportunity Employer for all individuals. All qualified applicants are encouraged to apply.