Job description

Position: Accounts Payable Clerk
Term: 40 hours per week, hourly
Pay: $26.45-$31.25/hour + health insurance, paid time off, and other benefits
Location: San Francisco, CA / Austin, TX
Reports To: Accounts Payable Manager
Direct Reports: None
Updated: April 4, 2023
Organization Description:
Urban Alchemy is a nonprofit organization with the mission of transforming people and places through respect, compassion, and love to heal communities challenged by the intersection of extreme poverty, mental illness, addiction, and homelessness. The name Urban Alchemy references the process of spiritual and social transformation that our staff engage in – both internally and in practice with all members of the public. Since our
founding in 2018, Urban Alchemy has grown into a thriving social enterprise with over 1,100 employees. We provide community outreach and engagement, temporary housing for people experiencing homelessness, mobile bathrooms and showers, and street cleaning services. Urban Alchemy currently operates in the San Francisco Bay
Area, Los Angeles County, Austin, Texas, and Portland, Oregon. Over 95% of Urban Alchemy employees, including leadership, experienced incarceration and/or homelessness. For more information visit our website.

Position Summary:
The Accounts Payable Clerk is responsible for entering data and maintaining records related to invoices and payments. They will work closely with project directors and other administrative staff to ensure accurate and efficient coding and payment of bills. Urban Alchemy processes approximately $1 million in accounts payable each month in a fast-paced, dynamic, and fun work environment. This is an in-person office position.

Duties and Responsibilities:
Position Specific:

• Verifies receipt of materials or services and matches invoices, shipping documents, and other documentation necessary to process payment and distribute checks according to established procedures.
• Helps maintain the invoice and credit card platforms (bill.com and DIVVY).
• Enters data and maintain accounts payable files and records.
• Prepares all necessary reports.
• Verifies vendor statements and handle all correspondence involving accounts payable.
• Assists in the resolution of complaints between vendors and customers.
• Prepares documents and maintain appropriate records.
• Helps maintain historical records for all accounts payable transactions.
• Assists with monthly and year-end close out procedures and records.
• Participates in training and instruction as directed.
• Performs all tasks as assigned by the supervisor.

General:

• Will treat all Urban Alchemy guests, staff and stakeholders with compassion and respect.
• Practice self-awareness and cultural humility as member of diverse team; be conscientious and sensitive to power and other interpersonal dynamics with other team members.
• Use emotional intelligence to effectively engage and connect with others.
• Adhere to established procedures to provide a safe working environment including complying with OSHA, state, and local regulations as well as Urban Alchemy’s policies.
• Attend orientation and any additional training required by Urban Alchemy or our funders.
• Follow all Urban Alchemy’s policies and procedures, including all safety guidelines.

Position Requirements:
Position Specific:

• High school diploma or GED.
• Advanced course work in bookkeeping or accounting desirable.
• 1+ years data processing experience.
• Preferred experience processing Accounts Payable in a high-volume environment.
• Ability to make accurate arithmetic calculations.
• Ability to type with speed and accuracy.
• Ability to maintain moderately complex and automated accounting records in an orderly manner.
• Ability to work accurately and quickly under operational deadlines.
• Ability to deal with vendors and staff in an efficient and professional manner.
• Ability to express ideas clearly and concisely, in writing and verbally.
• Ability to generate specialized computer reports and schedules with minimum direction.
• Ability to work in a team environment.
• Ability to thrive in a dynamic environment and can adapt easily to change.
• Possess strong computer skills and knowledge of how to use office software programs.

General:

• Must be prepared to deal with challenging circumstances related to serving people struggling with poverty, mental health, addiction, and/or homelessness.
• Must be able to obtain and maintain background clearance based on Urban Alchemy’s policies.
• Excellent at being reliable, punctual, and dependable.
• Must be 18 years of age or older.
• Lived experience with incarceration and/or homelessness strongly preferred.

Physical Requirements:

• Walking: 1+ hours
• Standing: 1+ hours
• Sitting: 7+ hours
• Bending at Waist: Less than 1 hour per day
• Expected to work in all weather conditions.

How to Apply:
If you have questions, please email hr@urban-alchemy.us and indicate the position you are interested in. You can apply for this position by visiting this website.

Statement of Non-discrimination:
Urban Alchemy shares a special bond with society’s most vulnerable because we see ourselves in their struggle. When doing our work, we recognize the humanity in those who are struggling and treat them how we once wished others had treated us. People who have been incarcerated, experienced homelessness and/or come from marginalized communities are strongly encouraged to apply because we believe they have unique skills and abilities to engage with people who are struggling. Urban Alchemy provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Urban Alchemy prohibits discrimination and harassment of any type.

Job Type: Full-time

Pay: $26.45 - $31.25 per hour

Physical setting:

• Office

Work Location: In person

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