Job description

Duties/Responsibilities:

· Facilitates payment of vendor obligations to include:

• Gathers and accounts for all incoming invoices from a variety of sources.
• Uses accounting skills to three-way match to purchase orders and proof-of-delivery documents, research root causes for those invoices that do not pass and follows a workflow to execute and track corrective measures.
• Manual or semi-automatic data entry or conversion of invoices into the accounts payable system.
• Tracks and retrieves invoices that require proactive acquisition, non-PO invoices and recurring payments.
• Executes payables process including check printing, collating, and filing of invoices to be paid and storage of paid invoices and related paperwork.
• Weekly reports of A/P aging and presentation of invoices to be paid along with checks to be signed.
• Identifies discount opportunities and recommendation of early payments as appropriate.
• Identifies stale payments and recommendation of stop-payment remedies.

· Assists with accounting records and ledgers by reconciling monthly statements and transactions.

· Records entry of, verifies documentation for, and distributes petty cash.

· Calculates and reports sales tax based on paid invoices.

· Other related duties as assigned.

Required Skills/Abilities:

· Must be reliable and extremely trustworthy.

· Must be proficient in Microsoft Office Suite and related programs.

· Must be adept with QuickBooks Desktop software with multiple users.

· Must be able to work efficiently in a heavily paper-based, manual data entry environment.

· Must have superior collaboration skills and be a team player.

· Excellent organizational skills and attention to detail.

· Ability to maintain confidential and meticulous records.

Education and Experience:

· High school diploma required, accounting certification or business degree preferred.

· At least 2 years recent, steady bookkeeping or accounting experience. Manufacturing environment experience preferred.

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Cottage Grove, MN 55016: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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