Job description

Accounts Payable-Administrative Specialist

Job description:

Kelsey Construction is committed to the recruitment and retention of experienced, dedicated employees. We are a nonunion contractor, with a sizable fleet of heavy equipment, operating within a 60-mile radius of Louisville, KY with our shop located off I-65 in Shepherdsville. We have a reputation for quality in our work and are committed to the safety and development of our employees.

We are looking to expand our team and add an Accounts Payable/Administrative Specialist.

Job Summary:

The Accounts Payable/Administrative Specialist will oversee all activities involving calculating, processing, posting, verifying, and maintaining vendor data, invoices, and payments as a full functioning accounts payable department in addition to administering and overseeing other accounting and administrative duties for the company.

Essential Duties and Responsibilities:

• Oversees all daily accounts payable operations
• Responsible for ongoing vendor maintenance and related year-end compliance filings (processing 1099’s, maintaining vendor insurance certificates, obtaining W-9’s, etc.)
• Ensures the accuracy of entries to ledger accounts and reconciles subsidiary ledger accounts to the general ledger.
• Develop and implement record keeping systems, forms, policies, and procedures related to accounts payable and other accounting cycles
• Assist with customer billings and responsible for processing customer payments, and other related accounts receivables activities such as bank deposits and recording those entries in A/R.
• Identify and resolve problems and inconsistencies and make suggestions on appropriate corrective procedures.
• Communicate and coordinate accounting policies and procedures with department and company managers, vendors, reporting agencies, clients, customers, and the public.
• Order safety and office supplies, acquiring and picking up supplies and various items as needed with mileage reimbursement
• General office management of phone systems, maintenance issues and file retention. Coordinate with third parties for copier maintenance, IT and phone solutions as well as security system maintenance.
• Maintenance and management of fixed asset records, vehicle repairs, and rental equipment and maintain related documentation such as tolling, registration and insurance, and assisting with completion of all aspects of this process as needed with mileage reimbursement
• Provide overall administrative assistance (including but not limited to) greeting visitors at reception, answering phones and routing calls as necessary, etc.
• Assistance with other accounting/office/admin duties as designated by the company

Education and Experience:

• 2+ years Accounts Payable experience preferred
• Associates Degree in related field desired
• General Accounting experience in Construction a plus
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office especially with Excel
• Exceptionally strong organizational skills, problem-solving and time management skills, as this role will routinely work simultaneously on a variety of activities/projects

Kelsey Construction is an Equal Opportunity Employer and Drug Free Workplace. Employment selection and related decisions are made without regard to race, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, pregnancy, genetic information, veteran status, or any other characteristic protected under federal, state or local law.

Learn More About Us at www.kelseyconstruct.com

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Shepherdsville, KY 40165: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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