Job description

This list covers the primary responsibilities of the Accounts Payable position. Please note, for fluidity within the accounting office itself, you will also be cross-trained on all Accounts Receivable processes in order to have a full knowledge of all procedures.

1. Daily Balancing of Register Cash Drawer- checking to be sure each invoice is reflected on the closing report and marked off.

2. Daily UPS log- inputting daily invoices with freight charges and tracking information, then scanning the log to each invoice and UPS “customer” log

3. Weekly Freight Charges- keeping a file for orders awaiting shipping charges from various freight lines, inputting the charges when received, and invoicing them.

4. Invoice and scan customer packing list, quality controlling for proper PO’s

5. ACH & Credit Card Payables- Vendor payables, Monthly bill payables, and American Express payables, which will then be reconciled into general ledger.

6. Trouble Shoot A/P- keeping track of any receiving issues, short paid invoices, and discrepancies between invoices and packing list. You will work with the Buyer to resolve these issues. You will work with the vendors to ensure we receive credits for any merchandise not received.

7. Scanning- including, but not limited to: vendor packing slips, material test reports, and any customer/vendor records that need to be kept on file.

8. Customer File Maintenance- keeping up to date tax exemption forms on file, and back listing any inactive customer accounts. Quality control of proper tax jurisdictions for each ship to address on accounts.

9. Vendor File Maintenance- Securing a W-9 for each vendor and ensuring correct remittance addresses. Securing the most cost-effective plan for each payable.

Qualifications:

High School Diploma required

College Degree preferred

Accounts Payable, Accounts Receivable, and General Ledger experience required

Microsoft Excel

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Augusta, GA 30901: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: In person

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