POSITION SUMMARY
Under the direction of the County Highway Commissioner, the Accountant/Office Manager is responsible for planning and coordinating the office activities and work projects; supervises the Clerical and accounting functions of the department; maintains the department's financial accounts and records in accordance with the Uniform Cost Accounting procedures mandated by the Wisconsin Department of Transportation.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Supervises and performs clerical, bookkeeping and accounting work
• Prepares requisitions for work done on state roads, according to type, machinery and equipment used, manpower and materials
• Prepares vouchers for labor, payrolls, and all bills
• Prepares journal entries for machinery, materials, and fuel
• Keeps accounts for money received and expended
• Coordinates monthly cash reconciliations and manual check reconciliations with County Clerk's office
• Prepares annual budget tabulations for the Highway Commissioner and Highway Committee
• Posts to and balances the general ledgers. Prepares closing entries and closes the books at fiscal year's end
• Prepares financial statement and year-end reports. Maintains records and prepares reports as directed. Maintains equipment records and computes annual depreciation on all equipment
• Audits suppliers' invoices and prepares for approval of the Highway Commissioner and the Highway Committee
• Determines allocation of disbursements to proper accounts. Assists citizens and salespersons who call or come to the office on highway matters
• Prepares accident, insurance and retirement forms, as required
• Provides estimates of maintenance costs, supply needs and related data
• Prepares monthly trial balances and closes monthly; reviews daily crew reports for accuracy and completeness

EDUCATION AND EXPERIENCE REQUIREMENTS

• Associates Degree in Accounting or Business Management; Bachelor's Degree preferred
• Minimum of five (5) years' experience in accounting including supervisory experience

• Thorough knowledge of computer applications
• Knowledge of the functions, policies, operating needs and laws and regulations pertaining to the Highway Department
• Knowledge of the principles and practices of business management, including principles pertaining to personnel, procurement, office management, accounting, budgetary control
• Ability to plan, organize, and direct the work of others
• Knowledge and experience in double entry bookkeeping and accounting principles/cost allocation methods
• Ability to read and interpret documents and laws in the English language
• Ability to listen to and understand information and ideas in spoken and written format so individuals may effectively understand and convey communications
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to compute rate, ratio, and percent
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Inductive and deductive reasoning – ability to combine separate pieces of information, or specific answers to problems, to form general rules or conclusions; includes coming up with a logical explanation for why a series of seemingly unrelated events occur together and deciding if an answer makes sense

SUPERVISORY RESPONSIBILITIES
Supervises and directs the daily activities of the office personnel

CERTIFICATES, LICENSES, REGISTRATIONS
None required

HIPAA RESPONSIBILITY
All members of the workforce have a responsibility to watch for unauthorized use or disclosures of Protected Health Information (PHI), to act to prevent the action, and to report suspected breaches of privacy and security policies to their supervisor, or to the Privacy or Security Officer (example of a breach: member or visitor looking through a claim or personal information left on a desk).

PHYSICAL DEMANDS
Approximately 85% of the work spent sitting, hearing, using far vision, and low handling. Approximately 5% of time is spent standing, walking, feeling, talking, using near vision, low lifting, low pushing/pulling, and medium handling. Stooping, kneeling, crouching, climbing (using legs and feet), reaching, balancing, bending/twisting, medium/high lifting, low/medium carrying, medium pushing/pulling and low fingering is done to a lesser degree (5% of the time). In non-routine conditions (5% of the time), crawling, running, climbing (using legs and arms for support), very high lifting, high/very high carrying, high/very high pushing/pulling, high handling and medium/high fingering are necessary.

WORK ENVIRONMENT
Over 95% of the work is performed inside the office.

BENEFIT SUMMARY:

Health Insurance Employee Contribution 2023:
Plan 1 - Quartz HMO:
Premium Employee Share - 11%
Family - $1,842.09/month $ 202.63/month
Single - $ 808.11/month $ 88.90/month

SHERIFF'S DEPUTIES UNION:
Premium Employee Share - 12%
Family - $1,842.09/month $221.05/month
Single - $ 808.11/month $ 96.98/month

Plan 2 - Quartz HSA:
Premium Employee Share
Family - $1,640.92/month $147.69/month
Single - $ 655.07/month $ 64.79/month

SHERIFF'S DEPUTIES UNION:
Premium Employee Share
Family - $1,640.92/month $196.91/month
Single - $ 633.47/month $ 86.39/month

Vision - VSP 2023
Family - $22.44
Employee + 1 - $13.63
Employee & Children - $13.92
Single Plan - $7.66

Dental Insurance 2023: Employee Share – 50%
Premium Employee Share
Family Plan - $71.36/month $35.68/month
Single Plan - $25.04/month $12.52/month

Life Insurance: County paid for employee equal to yearly salary. Additional coverage and coverage for spouse and dependents are available at additional cost.

Deferred Compensation Plans: Two plans are available.

Voluntary Accident/Cancer/Critical Illness Insurance: Employer will contribute $10 per month towards the plan.

ID Protection

State Retirement: Employer match 50%

Sick Leave: 1 day per month - accumulating

Vacation: General Employees: 10 days during years 1 & 2 to a maximum of 25 days after 21+ years
Managers: 15 days per year during 1st – 6th years of service; to a maximum of 25 days
Jail/Dispatch: 12 days during years 1-5 to a maximum of 25 days after 21+ years

Holidays: Non-Law Enforcement: 9 specific and 1 floating
Law Enforcement: 10 personal days in lieu of holidays

This benefit summary is for informational purposes only. It is not intended as an implied contract of employment.