ABOUT THE OPPORTUNITY:

At Polk State, our amazing faculty and staff create an inspiring workplace. This Academic Services Coordinator, Nursing position reports to the Associate Dean, Nursing and provides an excellent opportunity to support the College academics at the district level. We offer a collaborative, creative, and culturally diverse work environment. If you want to be supported in your efforts to grow professionally and to be recognized for your contributions, then come work for Polk State!

SOAR, EAGLES!

ABOUT THE POSITION:

This position provides administrative oversight for the departments of nursing and health sciences for all matters associates with part-time contracted faculty and simulation competency evaluator, purchasing, affiliation agreements, agency scheduling, and faculty and student compliance with regulatory requirements.

Essential Functions/Duties:

Contract, Grant, and Affiliation Agreements

• Ensures that all health services programs are engaging with clinical partners have current, signed agreements. Proactively assures that agreements are updated according to policy.
• Maintains a current database of all clinical agencies in use by health education departments.
• Maintains a list of all part-time faculty and simulation competency evaluators and processes payroll reports monthly.
• Completes RPA (personnel actions) forms and other Human Resources required documents for contracted part-time faculty and evaluators.
• Procures capital and operational items for nursing department.
• Supports funded grant management by procuring, monitoring, and developing reports for itemized expenses.

Data Support

• Provides department-specific administrative support in completing surveys, accreditation reports, and other aspects of program planning and management.
• Profiles and manages data entry for student, academic, and institutional effectiveness needs.
• Determines methods to automate manual functions and support faculty workload.
• Serves on task forces and teams as a representative of health services programs, as assigned.

This position is a level P12. To determine starting salary, Polk State College takes into consideration the pay level minimum, the candidate's qualifications and internal equity factors.

Required Skills

• Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of documentation, files, accounts, and equipment.

• Accuracy and Attention to Detail: High proficiency in data management, reporting, and documentation with special focus on details.

• Office Management: Advanced experience using Microsoft Office 360, Google, Project Management, Teams/Zoom, and other software.

• Interpersonal Communication: Ability to work well with others and communicate professionally with internal and external partners. Excellent verbal and written communication skills including writing and editing business documents. Ability to issue and receive assignments, instructions, and/or directions.

• Language Ability: Requires ability to read Standard English, as well as basic technical data, policy and procedure manuals, codes, etc. Requires the ability to prepare forms and reports using prescribed formats. Requires the ability to communicate with a broad array of individuals from various professional backgrounds.

• Critical Thinking Skills: Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of instructions or inquiries furnished in written and/or oral form; to acquire knowledge of topics related to occupation.

• Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, and to follow oral/written instructions. Must be able to communicate effectively with co-workers, the public, and students.

• Numerical Aptitude: Must be able to add, subtract, multiply and divide; calculate decimals and percentages.

• Confidentiality: Must be able to maintain confidential information.

Required Education:

A Bachelor’s Degree from an accredited university or college required.

Alternate credentials: An Associate's Degree with a minimum of 3 years' experience in database management, program support services, and/or contract management.

Alternate credentials: A high school diploma with a minimum of 5 years' experience in database management, program support services, and/or contract management.

Required Experience

Two years' experience in database management, program support services, and/or contract management.

Preferred Experience:

Experience in a higher education setting in academic services.

We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

Important Information:

• Application Requirements: A completed online application consists of:

• Resume/CV
• Polk State electronic job application (eApp) with all sections fully completed

Submissions that do not include all required information will not be considered.

• Background Screening: Reference checks, successful completion of a Level II background check (fingerprinting), and third-party Education Verification for all stated degrees will be required prior to employment.

• Staff Transcripts: For career positions (C10-C18), an undergraduate degree is not required. However, please note that education will be verified for all stated degrees. Submission of official transcripts for all stated degrees will be required as a condition of employment, following receipt of job offer.

• Veterans’ Preference: Eligible applicants must use the Polk State Veterans' Preference Documentation Form to apply for Veterans’ Preference for positions in qualifying categories (Career and Protech positions levels P12 – P16). All required documentation (Polk State Veteran’s Preference Form, DD-214, and any other required documentation) must be submitted with the completed application for consideration.

• As a general rule, Polk State College does not provide H1-B visa sponsorship. Exceptions may be made based on the College's need for a candidate with unique skills and expertise where the College cannot otherwise recruit and hire qualified non-sponsored candidates.

• Relocation:Polk State College does NOT provide relocation assistance for this position.

• This position will close at 8:00 a.m. on Wednesday, May 10, 2023.

If you need further assistance with your application, please contact the Recruiting Team at Careers@polk.edu.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Polk State College is an equal access/equal opportunity institution committed to excellence through diversity in education and employment. The College complies with all state and federal laws granting rights to students, employees, and applicants for employment or admission to the College. Polk State College does not discriminate on the basis of race, color, national origin, ethnicity, sex, age, religion, sexual orientation, marital status, veteran status, genetic information, disability, or pregnancy in its programs, activities, or employment. For questions or concerns on equity issues, please contact: Lonnie Thompson, Chief Diversity Officer; 999 Avenue H, NE; Winter Haven, FL 33881; Office: 863.292.3602 Ext. 5343; lthompso@polk.edu.

Polk State College is a drug-free workplace and participates in E-Verify.

Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. If you feel you require a reasonable accommodation to apply for a position with Polk State, please call 863-297-1070 or e-mail Careers@polk.edu with the nature of your request, along with your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will receive a response.