The Office of Medical Education in the College of Medicine is accepting applications for an Academic Program Specialist I opportunity. If you have an eye for data, skills in data management and organization, and a high level of professionalism, we hope you consider joining us! In this role, you will function as the Academic Coordinator for the Clinical Practice course, Introduction to Clinical Medicine course, and the Collaborative Learning Groups. This includes planning and implementing operations for these courses/programs . You will work closely with our academic faculty members to support their instructional needs and with our students to help support them throughout the educational programs.

About This Role

Course Management

• Manages Introduction to Clinical Medicine (ICM) and Introduction to Clinical Practice (ICP) courses, throughout phase 1 curriculum
• Develops and maintains Canvas course pages
• Secures dates and prepares effectively for the student-preceptorship lotteries
• Creates and edits student letters, recruitment letters and syllabi
• Works with the staff of the Anaclerio Learning and Assessment Center to schedule learning activities
  and performance-based assessments
• Provides high level support for course directors

Student Services

• Advises and guides students based on information provided
• Coordinates didactic, small group and experiential activities
• Manages student assignments
• Communicates and follows-up with students
• Maintains student records and files

Program Oversight

• Creates and maintains processes for effective data collection, management and dissemination
• Creates and extracts evaluations and patient logs from system(s)
• Documents and enters grades in a timely manner
• Prepares the teaching effort as required by the state, university, and Office of Educational Affairs
• Collects and securely disseminates FERPA and HIPAA data as required by law
• Tracks active preceptors/preceptorship sites
• Identifies and documents problems and provides a variety of alternatives specific to the preceptorships

Collaborative Learning Groups (CLG) Support

• Provides support for the Director of the Collaborative Learning Groups. Creates small group rosters for the entering first year students that are demographically balanced.
• Supports faculty facilitators by reserving rooms, materials, and collecting and uploading students’ assignments.

Coordination of Stakeholders

• Communicates with AHEC and disseminates expectations regarding the ATTAC-IT program
• Arranges housing with AHEC and Jacksonville
• Develops and maintains program websites
• Oversees the recruitment, retention and recognition of preceptors/preceptorship sites
• Communicates effectively with faculty, staff, students and community-based practices
• Assists in creating, answering questions and tracking of affiliation agreements
• Communicates effectively with internal and external stakeholders (i.e., course/clerkship directors, course/clerkship managers, simulation center, patients, students, community leaders and community outreach organizations

About UF College of Medicine

As the largest college within the UF Health academic health center, UF College of Medicine is home to thousands of faculty, students and staff committed to improving the health and well-being of people across the globe. The Office of Medical Education is part of the Office of Educational Affairs and our goal is to educate future physicians, scientists, and scholars to provide the highest quality patient care and service to society. We will develop innovative and compassionate leaders in clinical care, research, education, and healthcare policy who reflect the diversity of the state of Florida. Our educational programs will promote health equity in our society. We will support an inclusive environment where patients and members of the community are treated with respect and dignity. Our graduates will champion the highest professional standards, continue to learn in a reflective and self-directed manner, and serve the needs of their patients within the local and wider community.

The City of Gainesville

Gainesville is a vibrant city with a low cost of living, diverse population, excellent public schools, Division I NCAA sports, and no state income tax. The area is known for its nature parks, bike trails, sporting events, museums, mild winters, and warm summers. Being centrally located makes Gainesville easily situated for day trip to beautiful beaches along the Atlantic Ocean and Gulf of Mexico, and to theme parks including Disney World, and other cities include Orlando, Jacksonville, and Tampa. Learn more about what Gainesville has to offer at Visit Gainesville.

Our Commitment

The University of Florida College of Medicine is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

$42,000 - $50,000; commensurate with qualifications and experience.

This position eligible for great benefits, including health, dental, and vision insurance plans, retirement plans, and paid time off, including parental leave.

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

• Master’s degree with 1-2 years of relevant experience. Experience with course management and familiarity with medical courses beneficial.
• Ability to plan, organize and coordinate multiple projects independently.
• Self-directed, able to prioritize work assignments, and work with minimal supervision.
• Excellent written and verbal communication, organization, and time management skills, important for successful program operation
• Advanced knowledge of Adobe Acrobat Professional and Microsoft Office Suite (Word, Excel, Access, PowerPoint, and Publisher). Higher level Excel skills are particularly important (e.g., pivot tables and lookup functions).
• Experience with Canvas Learning Management System, New Innovations, and/or ExamSoft test administration software is desirable.
• Ability to collect data and create reports.
• Experience using Qualtrics, to develop and administer surveys and questionnaires, and IBM SPSS for computing basic descriptive statistics and creating graphs for reports is preferred.

To apply for this opportunity, please complete the online application at jobs.ufl.edu and attach a letter indicating your interest, resume, and a list of at least three professional references.

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.

This is a time limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.