Job description

Summary:

Indiana Birth Defects and Problems Registry Abstractor

Purpose of Position/Summary:

This position serves as the Indiana Birth Defects and Problems Registry (IBDPR) Abstractor for the Maternal and Child Health Division. The IBDPR Abstractor works with the Genomics & Newborn Screening Program Director, the IBDPR Program Manager, the IBDPR Case Reviewer, and Information Technology (IT) staff.

Essential Duties/Responsibilities:

The core functions of this position are to complete abstractions on medical records of children reported with targeted conditions to the IBDPR and serve as an educational resource to the public, health care providers and birthing facilities. The IBDPR Abstractor will work in INSTEP, the Indiana Birth Defects and Problems Registry & other newborn screening applications as needed. Responsibilities include, but are not limited to the following:

1. This position will work remotely to complete medical chart abstractions on children reported to the Indiana Birth Defects and Problems Registry (IBDPR) with a targeted condition.

2. Assist the IBDPR Program Manager and IT staff in identifying technical issues in the web-based application used for abstracting and testing modifications to the system as requested.

3. Actively collaborate with IBDPR program staff on program initiatives, development, and funding opportunities.

4. Collaborate with other IDOH agency programs to assist in larger scale projects in relation to infant mortality, maternal health, and pregnancy outcomes.

5. Assist in the development of education materials and webpage content.

6. Update and maintain the hospital contact list to request medical records and remote access to medical records.

7. Update and maintain standard internal documents for GNBS.

8. Triage public concerns and questions and forward to appropriate GNBS staff member.

Job Requirements:

The IBDPR Abstractor will preferably possess a bachelor’s degree in Public Health, Genetics, Biology or a closely related field. Clinical experience is preferred. Experience with database systems and web-based applications is strongly preferred. A background in newborn screening and birth defects is preferred but not required. Experience in working with hospital staff and physicians is also preferred. Excellent verbal and written communication skills is required. The IBDPR Abstractor will work at the Indiana Department of Health and will be directly supervised by the Indiana Birth Defects and Problems Registry Program Manager. The IBDPR Abstractor must be culturally sensitive to and competent with diverse populations.

Difficulty of Work:

The work is broad in scope, involving complex issues that require analytical, decision-making, and administrative abilities. The IBDPR Abstractor uses Federal and State regulations and guidelines, but judgment is required when evaluating and applying to individual situations.

Responsibility:

Purposes and desired results of the program area are discussed with supervisor, and the IBDPR Abstractor uses discretion in seeking technical instruction or in discussing problems with supervisor. Work is reviewed for general technical accuracy, conclusions, and compliance with IDOH policy.

Personal Work Relationships:

The IBDPR Abstractor works with agency staff, representatives from State and Federal agencies, health care providers, hospitals, and private individuals and groups to coordinate program activities and to resolve problem or disputed areas. Cooperative problem solving and persuasion is necessary in some situations.

Working Conditions:

The IBDPR Abstractor works primarily remotely. Some travel may be required.

Job Types: Full-time, Contract

Salary: $20.00 - $24.00 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Indianapolis, IN 46204: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Medical records: 1 year (Preferred)
• Database management: 1 year (Preferred)

Work Location: One location

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