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Residency Program Coordinator (Ortho/Alberta)

Position Description

Provides support to a program director related to planning, directing, and effectively coordinating academic and operational activities of a residency or fellowship program in order to meet accreditation and other regulatory requirements for graduate medical education.

Requisition ID

33625BR

Work Location

El Paso

Org Level 1

Texas Tech Unv Hlth Sci Ctr El Paso

Campus

HSC - El Paso

Department

Orthopaedics Elp

Major/Essential Functions

Coordinates acceptance of candidates into medical residency programs, to include, processing applications, scheduling interviews, handling candidate evaluations, and reporting matching programs.
Employee will be required to complete this process within established deadlines.
All files and records must be kept in an organized and orderly fashion to allow easy access to other staff members covering in a time of absence.
Develops, maintains, and coordinates clinical rotation schedules for residents at the teaching hospital and/or off-site training programs, in conjunction with Residency Program Director.
Must have knowledge of Orthopaedic Surgery Residency Program (5-year program) requirements.
Must have excellent organizational skills.
Coordinates training/lecture programs and records evaluation of training programs. Employee will be required to complete this process within all established deadlines.
Develops informational materials including newsletters, brochures, training materials, and manual, as appropriate, to program. Provide yearly update of training materials to all new residents.
Maintains residency program records and evaluations. Completes program reports, in accordance with accreditation standards; tracks participant progress through the program for completion of requirements; coordinates information required for ongoing program certification.
Audits compliance on a quarterly basis and reports to Program Director any findings.
Assists and maintains liaison between the program and the Residency Review Committee/GME.
Is responsible to update the residency committee of current residency program, ACGME and institutional policy updates.
In conjunction with traveler, will coordinate Resident travel arrangements and reimbursement. Approval by Program Director will be obtained before travel application is submitted.
Maintains Program letters of agreements for residents at teaching hospital and/or off-site training programs, in conjunction with Residency Program Director.
Attends Residency Committee meetings.
Audits faculty personnel files in accordance with ACGME for Accreditation Council for Graduate Medical Education Regulations.
Provides and performs back-up administrative support for the Research & Clerkship Programs, as needed in order to meet the goals and objectives of the department and respective program(s).
Must abide by all TTUHSC polices and procedures.
Prepare and submit Personnel Action Forms (ePAF's) as needed for Residency Program Will be required to complete all ePAFs by established deadlines
Assist with ATLS and Under Performance Standards.
Liaison between the Department Purchasing Coordinator and Surgery Residents. Will provide purchasing coordinator with information, as appropriate, for P-Card transactions, direct pays or purchase order requisitions needed for residency program.
Performs other duties assigned by Chairman, Residency Program Director or Administrator, within the scope of the position.

Required Qualifications

Bachelor's degree plus three years of experience; OR a combination of education and/or supervisory experience to equal seven years.

Preferred Qualifications

Certification for Training Administrators of Graduate Medical Education (C-TAGME) preferred Knowledge and understanding of medical residency operating principles and procedures.
Highly organized in planning and scheduling techniques. Knowledge of ACGME residency accreditation and certification requirements/standards

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.

Does this position work in a research laboratory?

No

Job Type

Full Time

Pay Basis

Monthly

Minimum Hire Rate

Compensation is commensurate upon the qualifications of the individual

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.

Travel Required

Up to 25%

Shift

Day

Grant Funded?

No

Job Group

Office and Admn Wkrs All Other

Job Expires

05/31/2023

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