About Buffalo State

Buffalo State is one of the largest comprehensive schools in the State University of New York system. As a civically minded, urban-engaged campus community located in the city’s cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities. Boasting a diverse and inclusive campus, Buffalo State is committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. The school’s mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, arts and humanities, and professional studies, each year over 6,000 students choose Buffalo State. Buffalo State welcomes applicants who are committed to helping us fulfill our mission.

Posting Date

03/22/2023

Department

Student Accounts Office

Line Number

20495, 20611

Budget Title

Office Assistant 2 (Calculations)

Rank/Grade

SG-9

FTE

Full-Time

FLSA

Non-Exempt

Negotiating Unit

CSEA

Appointment Type

Contingent Permanent

Jurisdictional Class

Competitive (0)

Shift Hours

There are two (2) positions available in the Student Accounts Office:

• Monday – Friday 8:15 a.m. – 4:30 p.m.
• Monday – Friday 8:45 a.m. – 5:00 p.m.

Department Operating Needs

There are two positions available in the Student Accounts Office.

As part of the duties of the Office Assistant 2 (Calculations) position, the incumbent would be responsible for cashiering functions, third party award processing to include military, cross registration, and tuition waivers, record financial aid vouchers, returns, alternative loans, scholarships, payments and deposits. Employee would process manual refunds, provide quality customer service, and assist with collections adjustments and correspondence, mail merges, and oversee supplies, equipment maintenance and orders as needed.

Brief Job Description

There are two positions available in the Student Accounts Office.

Office Assistant 2 (Calculations):

Maintain basic financial, accounting, and/or statistical records.

Perform calculations and computations, primarily on computers and calculators, using known and standard formulas and methods.

As needed and as directed, contact various internal and external parties to obtain information.

Prepare, process, review, and record numerical transactions and records. This activity may include: processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, including, for example, such tasks as calculating and collecting fees.

Incumbents in these positions spend most of their work time performing mathematical operations, and/or clerical activities related to mathematical operations, in the service of agency or program functions. These activities may include creating spreadsheets, using calculators, and other means of performing calculations. These activities also may include entering information into, offering basic interpretations of information within, or retrieving information from various computer databases, including the Statewide Financial System and/or Microsoft Access or similar computer database software package. The positions’ duties may incorporate, but are not limited to, financial (including record-keeping, bookkeeping, and reconciliation activities),purchasing, or statistical functions.

May supervises lower-level Office Assistants and/or may perform the more complicated calculations work. Incumbents at the second level are also expected to understand the activities of the program area within which they work in order to answer questions and explain or clarify procedures, and use independent judgment to make decisions and resolve problems. Typically
employees in this parenthetic are responsible for a particular segment of a program where dealing with numbers and performing calculations is a critical aspect, such as accounts payable, purchasing, or payroll.

Duties may include the following.

• Review unit or departmental financial forms such as vouchers for conformance with approved spending.
• Maintain accounts for a major account clerical function (such as accounts receivable or payable) of an agency having a large accounts maintenance operation and a large volume of transactions or for all clerical accounts maintenance and processing activities for an agency, division, program, or small business office.
• Compile and prepare financial data for budgetary purposes.
• Reconcile accounts with bank statements and control ledgers and resolve

discrepancies.

• Reconcile money received with value of receipts or tickets issued.
• Perform account clerical audits for programs in which there are a large number and variety of transactions, verifications, checks, and computations, and where the written procedures are changed frequently.
• The position may be supervisory with duties to include such as:

• Planning work and determine how it will be performed.• Assigning work to staff and assure necessary coverage for assignments and office. • Providing subordinates with specific instructions concerning the preparation of documents, processing of materials, and maintenance of records. • Providing subordinates with standard formats for the preparation of documents and reports using available software packages. • Providing training in the use of work equipment, and office and agency procedures. • Evaluating the quality, quantity, and timeliness of work. • Evaluating the performance of staff. • Preparing performance evaluations. • Scheduling work hours and time off

Required Qualifications

One year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 5 or higher.

Preferred Qualifications

Application Deadline Date

04/06/2023

Open Until Filled

No

Special Instructions to Applicant

Contact Person

Contact Email

Contact Fax

Quick Link for Direct Access to Posting

https://jobs.buffalostate.edu/postings/6829

Equal Employment Opportunity/Affirmative Action Employer

Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Lydia Kawaler at kawalel@buffalostate.edu or call (716) 878-4822.

Background Investigation Statement

All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at http://hr.buffalostate.edu/pre-employment-background-screening.

Clery Statement

Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at http://police.buffalostate.edu. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.

New York State Executive Order 161

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.