Knox College invites applications for the full time, 12-month position of Administrative Assistant for the Associate Dean for Faculty Affairs (AFDA) and the Director of the Library. The position will spend 25 hours per week working with the ADFA and 12.5 hours a week working in the library. The ideal candidate will be able to handle a wide range of administrative and financial tasks. Strong organizational skills, attention to detail, and the ability to thrive in a collegial and collaborative environment are also essential to this position.

Essential Duties:

• Gathers materials for and schedules meetings of the Committee on Faculty Resources (CoFR) and the Curriculum Committee - Assessment Subcommittee
• Assists the ADFA with all Faculty Research and Conference Travel grant awards, expenditure, and reimbursements; Handles reimbursements and and expenses for library staff.
• Assists the ADFA with Program Reviews, including gathering and distributing review materials and logistical support for site visits
• Assists the ADFA with the implementation and assessment of New Faculty Orientation, Early Career Seminar Series, the Faculty Mentorship program, and other programs overseen by the ADFA
• Updates and maintains the calendar of the ADFA
• Helps ADFA update and maintain the Faculty Affairs website
• Enters all purchase orders and invoices in Jenzabar for all library accounts and serves as the library’s primary contact with the Business Office.
• Prepares and reconciles the monthly credit card statements.
• Maintains spreadsheets of account and grant spending for both departments.
• Orders office supplies for the library.
• Works collaboratively with all staff of the Office of the Dean of the College and the Library to manage walk-in business and welcome visitors.
• Assist the Office of the Dean of the College and the Library with other duties as assigned

Knowledge, Skills, and Abilities:

• Proficiency with bookkeeping and endowment accounting
• Handle sensitive financial information with accuracy and confidentiality
• Proficiency with Excel, Adobe, Google Docs, and Microsoft Office
• Ability to help and serve others with a pleasant attitude
• Problem solving skills
• Good communicator
• Ability to sustain an affirming, creative, collaborative, and ethical work environment, fostering respect among library and campus colleagues

Minimum Education Required:

High school diploma required and some college.

Minimum Experience Required:

One or two years of office experience, preferably with accounts payable experience.

Additional Qualifications: (Preferred qualifications)

Bachelor’s degree preferred

Applicants must be currently authorized in the United States for any employer.

Application:
To apply, please submit a cover letter and resume with contact information for three references,
and complete the Knox College Employment Application at https://knoxhr.bamboohr.com/jobs/.

Review of applications will begin immediately and continue until the positions are filled.

Finalists will be subject to a background check.

Notice of Non-Discrimination

In keeping with its commitment to equal rights since it was founded in 1837, Knox College
particularly welcomes applications from members of underrepresented groups. Knox College
does not discriminate on the basis of sex, pregnancy, gender identity or expression, race, color,
creed, national or ethnic origin, religion or religious affiliation, sexual orientation or preference,
age, marital or family status, disability, veteran status, or other status protected by applicable
federal, state, or local law in admission, financial aid, employment, athletics, or any other aspect
of its educational programs or activities. In addition, Knox College is prohibited by Title IX of
the Education Amendments of 1972 and its accompanying regulations from so discriminating on
the basis of sex.

The College official responsible for coordinating compliance with this Notice of Non-
Discrimination is Kimberly K. Schrader, Title IX Coordinator. Any inquiries regarding Title IX or

the College's policies that prohibit discrimination and harassment should be directed to the
Title IX Coordinator identified below. The Coordinator will be available to meet with or talk to
students, staff, and faculty regarding issues relating to this Notice of Non-Discrimination and the
College’s policies and procedures.

Title IX Coordinator
Kimberly K. Schrader
Old Jail 12 | Campus Box K-209
337 South Cherry Street
Galesburg, IL 61401
Phone: 309-341-7751
Email: kschrade@knox.edu

Inquiries about the application of Title IX to Knox may be referred to the Title IX Coordinator,
the United States Department of Education’s Assistant Secretary for Civil Rights, or both.
Individuals may also contact the U.S. Department of Education's Office of Civil Rights for
additional information.

Office for Civil Rights
U.S. Department of Education-Chicago Office
500 W Madison St., Suite 1475
Chicago, IL 60661-4544

Phone: 312-730-1560
Email: ocr@ed.gov

Inquiries regarding the College’s policies regarding the Americans with Disabilities Act of 1990
(“ADA”), or Section 504 of the Rehabilitation Act of 1973 (“Section 504”) should be directed to
either the Assistant Vice President of Human Resources or Director of Disability Support
Services identified below.

For Employees:
Human Resources
Administrative Services Center 109 | Campus Box K-200
368 South Prairie Street
Galesburg, IL 61401
Phone: 309-341-7200
Email: hr@knox.edu

For Students:
Director of Disability Support Services
Stephanie Grimes
Umbeck Science and Math Center E111 | Campus Box K183
340 South West Street
Phone: 309-341-7478
Email: sgrimes@knox.edu