Job Summary:

This role is responsible for providing administrative and technical support (i.e., financial, scheduling, academics, onboarding, alumni relations, and continuing education) to the department chair, faculty, residents, and staff. This position will be responsible for independently organizing, implementing, and supervising department administrative operations.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Key Responsibilities:

Department Finance Coordination and Support (30%)

• Learn, manage, and communicate assigned department finance responsibilities with the department chair and other key stakeholders.
• Oversee, track, and reconcile department spending (i.e., faculty development funds, credit card transactions, purchase requisitions/orders, dental materials/supplies) and accounting.
• Coordinate, submit, and reconcile department faculty and staff travel and reimbursements.
• Use university financial systems to run and prepare reports, reconcile financial statements, and complete tasks necessary to correct any discrepancies.

Administrative Coordination and Scheduling (50%)

• Coordinate, communicate, and troubleshoot department events (i.e., orientation, onboarding, course enrollment, learning opportunities, presentations, graduation, catering, etc.) logistics, and execution.
• Oversee and manage department-specific resident and faculty onboarding and orientation (i.e., scheduling, trainings, resources, documentation, compliance, in collaboration) activities, in collaboration, with SDM stakeholders (i.e., human resources, finance, academic affairs, student affairs).
• Use SDM and university business applications and technologies (i.e., EMS, Microsoft Outlook Calendar, Zoom/TEAMS, Canvas) to coordinate and manage department administrative activities and events.
• Track resident personal time used/banked (hours).

Academic Services Coordination and Support (20%)

• Managing resident recruitment and onboarding processes (i.e., application submission, evaluation, and selection).
• Coordinating, managing, and troubleshooting department resident academic services (i.e., onboarding, orientation, matriculation, course materials creation, course enrollment) programming, in collaboration, with the department chair and faculty.
• Ensuring resident’s compliance requirements are current and updated throughout each resident’s program.
• Coordinating resident graduation (i.e., ensure residents complete graduation requirements, graduation and ceremony logistics, certificate/degree creation).
• Providing support in reviewing and maintaining current SDM, Orthodontics program website content and information

Why Join Us:

The University of Colorado School of Dental Medicine is nationally recognized for the quality of its educational programs, its interdisciplinary research and its excellent clinical care programs that contribute to the health and well-being of many of Colorado’s most underserved citizens. We are invested in creating career pathways, learning and development opportunities, and developing people infrastructures to support the workforce.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit:

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Please make sure to include the following in your resume: job title, duties, months and years employed, and average hours per week worked as minimum experience is calculated on a 40 hour/week basis

Minimum Qualifications:

• Three (3) years of general clerical or administrative experience. Substitution: Appropriate education will substitute for the required experience on a year-for-year basis.

Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Four (4) years of general clerical or administrative experience working in an academic/medical environment.
• Experience processing and reconciling financial information and transactions.
• Experience working with faculty, staff, and students in a medical or dental environment.

Knowledge, Skills, and Abilities:

• Strong interpersonal and customer service skills with the ability to establish rapport with persons of diverse backgrounds.
• Commitment to supporting and meeting work clinic operational needs (i.e., attendance, patient-focused)
• Ability to handle sensitive matters that require discretion and confidentiality.
• Highly organized professional with high integrity and discretion.
• Ability to work expediently and proficiently.
• Effective with response time, timelines and follow through.
• Ability to work as a member of a team within a collaborative environment.
• Excellent organizational, verbal, and written communication skills.
• Proficiency with computers.

How to Apply:

For full consideration, please submit the following document(s):

Questions should be directed to: Sean McBride, sean.m.mcbride@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until April 18, 2023.

Anticipated Pay Range:

The starting hiring range for this position has been established as $3,744 - $4,139 per month.

The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator:

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Unit-Specific Exemptions:

• Anschutz Campus – Accommodations may be granted for medical or religious reasons.

The University of Colorado seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty, and staff of diverse backgrounds.